Registration

Advisement & Preparing for Registration

1.  Each semester all students (both graduate and undergraduate) should prepare for registration several weeks ahead of time using the following steps: Look forward to and read your registration scheduling email. This email is sent to your Clarion email account and contains your registration scheduling time, credit hours you’ve already earned, your advisor(s), and it lists any registration holds you may have.

2.  Review your academic progress. This can be done through your iClarion portal on the Web for Students degree audit feature.

3.  Address any registration holds you have on your account. Contact each office that has a hold on your account and take the appropriate action to remove the hold. The holds are listed in your registration scheduling appointment email and can also be viewed when you access student records in web for students. Students should correct holds at least 24 hours in advance of registering.

4.  Make an appointment to see your advisor during their regularly scheduled office hours. It is important for you to discuss your academic progress with your advisor. A discussion with your advisor prior to registration can help you clarify any degree or graduation requirements and help you avoid the Drop/Add process. Several departments activate an advisor hold flag which must be removed prior to registration. First year freshmen and new transfer students are required to meet with their advisor to review and discuss degree requirements. The advisor hold will be removed to permit registration after that meeting. Students should always bring the following to their advisement appointment: a copy of their degree audit, a proposed class schedule, alternate course selections, and any questions you have for your advisor.

5.  Plan a tentative course schedule. Check course availability, general education flags and requirements, co-requisite and pre-requisite courses, and any additional restrictions for a course. Also, pay special attention to course notes. These notes list restrictions or special circumstances. Be sure to show your advisor your tentative schedule during your advising appointment. Graduate students should not enroll in an elective course without prior approval from their advisor. Continue to check course availability on the web until the time you register. This will help determine your need for alternate course selections.

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General Registration Notices

REGISTRATION FOR SPRING 2009

October 13 – November 13

Students should read their October 6, 2008 email which contains your registration scheduling date and time and any holds that would prevent registration.

Eligibility: Registration

Eligibility is based on the number of credits you have earned as of October 1. The order of priority scheduling for credit hour groups, with more than the designated maximum number of students for a particular hour, will be determined by the first letter of your last name. The alphabet will be divided into four groups and will start with a different group each semester. This semester the priority schedule begins with the letter “A”. All students (graduate, undergraduate, and post-baccalaureate) enrolled during the Fall 2008 term, should prepare a Spring 2009 schedule of classes no later than Wednesday, November 13.

Graduate students should take advantage of the web registration process. If you are officially admitted, but not currently enrolled in course work at Clarion, you may gain access to the web by contacting the Division of Graduate Studies at 814-393-2337. Only courses listed in the Division of Graduate Studies section of the schedule of classes are eligible for inclusion in a graduate degree program. This includes pre-approved sections of certain 400 level courses. Please be sure to register in the section that is listed in the Division of Graduate Studies. These section numbers begin with a “3”. Do not enroll in other sections of the same course or they will not be counted toward your degree.
Graduate students with the department of Library Science have an advisement hold placed on their account. The hold can only be removed if the student meets with his or her advisor at least 24 hours prior to their scheduled registration time.

Readmitted, and newly admitted Graduate and transfer students may also register during this registration period. Please contact the Division of Graduate Studies (for graduate students) or the department of your major or you college dean’s office (for readmits and new transfers) for specific registration information.

Maintaining Appropriate Academic Progress

All students (undergraduate and graduate) are responsible for successful completion of prerequisites and maintaining the academic standards of your college. If you have not completed course prerequisites or your QPA does not meet your degree program standards, you will be dropped from the course(s) and will need to select an alternate course(s).

If a currently registered class conflicts with your registration scheduling time, class attendance takes priority.  You can register at any time the system is available after your scheduled time.

System availability:  web registration is available seven days a week from 8:30 a.m. – 11:00 p.m. during the period of registration.

Protect your user name and password

The Web registration system is a secure system protected by your user name and password. Protect the confidentiality of by keeping this information confidential. Anyone who willfully misuses the web registration system will be subject to appropriate action.

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Web Registration Instructions

 Log into your " iClarion Portal " account at iclarion.clarion.edu

(Note: Your iClarion user name begins with s_ followed by your first name initial, middle name initial {if available}, and your last name up to a total of 12 characters. When your iClarion account was created, the initial password was a 13-digit number consisting of your Social Security Number {9-digits} and your month and day of birth {4-digits}. An example of your password would be “123456789mmdd”.  If you haven't already changed your initial password, please do so now! For additional information Click Here )

• Click “School Services"
• Click “Web for Students"
• Click “Student & Financial Aid”
• On the blue navigation bar under "Registration", choose Drop and Add Classes.
• Select the appropriate term and click "Submit"
• Enter the call number of courses to be added and click "Submit"
• You can also search for classes using the course section searches by subject, day or time.  Click on the course call number link to add the course
• Error messages or a registered message will be returned
• Make adjustments to your schedule based on those messages
• Continue with the above steps until your schedule is complete
• Print a schedule by going to "Student Schedule" under the "Registration" menu

If you need help, please refer to the iClarion Registration Brochure or contact us via the information noted on the Registration Help Line page.

Course Section Searches

You may also search for open/closed courses and the basic course offerings for a specific semester.

• Click the following selections to drill down through the web menus:
  • School Services>Web for Students>Student & Financial Aid.
• Under the "Registration" heading on the blue navigation bar, select
  • "Course Section Search or "Course Sections"
• Select the appropriate term to search
• Narrow your search using any or all of the search criteria.  The system has a maximum return value and will not show all sections at once.  If this happens, an error message will show and ask you to narrow your search.
• During registration periods you may search for a course section and add it to your schedule.  To do this just click on the course call number next to the open section you would like.

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Special Scheduling Activities that Cannot Be Completed on the Web

All students (undergraduate and graduate) will be expected to use the web registration system to prepare their class schedules. There are, however, some scheduling activities which cannot be processed using the web.

Auditing a Class – If you wish to audit any course that you scheduled, you must notify the Registrar's Office, in writing, prior to the end of the drop/add period. No credits, quality points or grades are assigned for audited courses.

Closed or Reserved Sections – If it is essential that you schedule for a course and the sections are reserved or closed, you must obtain written permission from the department chairperson responsible for the course. The approved Permission to Enter a Closed Section form will be processed at the Registrar's Office, 122 Carrier for undergraduate students and at the Division of Graduate Studies, 108 Carrier for graduate students. Forms must be processed on the date approved by the chairperson.

Co-ops/Internships – An approved learning contract must be submitted to the Registrar's Office by the end of the drop/add period.

Co-requisite Activities – The web registration system requires students to schedule all co-requisite activities (lecture, lab, clinical) concurrently. If you have a valid reason for scheduling one co-requisite without the other, the reason should be documented in writing, approved by your college dean, and forwarded to the Registrar's Office.

Credit Overload (more than 18) – Students will be able to schedule up to 18 credits. Any additional credits will require a cumulative QPA of 3.00 and your college dean’s approval. Students are charged additional fees for every credit over 18.

Independent Study/Individualized Instruction – To request permission to take a course for independent study or individualized instruction, you must file a petition and obtain the required signatures of approval.  Forms are available in department offices.  Approved forms will be processed at the Registrar's Office.

Mixed Career Courses (undergraduates taking graduate courses) – Undergraduate students who wish to take graduate level courses for undergraduate credit must obtain written approval from their college dean and forward it to the Registrar's Office for processing.

Time Conflicts – You may not schedule two or more courses that meet at the same time or courses with meeting times that overlap. If there is a valid reason for doing so, it should be documented in writing, approved by the instructors involved, and processed at the Registrar’s office.

Graduate Students – who have not been admitted, wish to enroll in an undergraduate course, wish to register for an independent study, internship or closed course should contact the Division of Graduate Studies.

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Completing the Registration Process (including Schedule Adjustments and Late Registration

In order to complete the registration process, you must submit a completed Personal Information Form (PIF) and payment of all fees prior to the beginning of the semester. The PIF must be processed on-line via the iClarion portal and web for students.  Instructions on updating your PIF.

SCHEDULE ADJUSTMENT AND LATE REGISTRATION

All students who created their course schedule during registration for the upcoming semester may take advantage of the schedule adjustment period to make any necessary changes to their schedule. This includes graduate students, undergraduate students, non-matriculated students with permission to register, post-baccalaureate students, readmitted, and newly admitted graduate and transfer students. If you belong to one of these groups, but are unsure of your status, you may check on-line under registration status or you may contact the Registrar’s Office for clarification.

Students who should have registered during the previous registration scheduling time may also take advantage of the Schedule Adjustment and Late Registration time period. Please remember if you wait till Schedule Adjustment and Late Registration to start scheduling for next semester your class selection options will be limited.

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Canceling your Registration

If you do not plan to attend classes for which you registered, you must cancel your schedule by notifying the Registrar's Office, in writing, to avoid incurring any charges. Please refer to the university calendar and refund schedule for important dates concerning cancellation, drop/add, and withdrawals. A 100% refund will be granted only if a student’s request is processed before or on the first day of classes.

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REGISTRATION HELP LINE

If you experience any problems, or if you have any questions, please call one of the following numbers for assistance Monday – Friday 8:30 a.m. – 4:30 p.m.

Students with questions concerning courses or degree requirements should contact their advisor or the chairperson of their major.   For department phone numbers, please review the Important Phone Numbers page.

Students with Physical Impairments: if you have a physical impairment that would prevent you from using Web registration, you should make arrangements to schedule classes through your college dean’s office or the Department of Academic Enrichment.

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