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Important Reminder

Campus Master Calendar & Space Request Program

This note is to serve as a reminder on use of the campus Master Calendar and Space Request System. The web-based Event Request format and Master Calendar are accessible at

The Master Calendar covers a comprehensive list of events on campus with a variety of options to search and view events while investigating event details by dates and locations.

Space requests can be completed through the calendar site by selecting the "My Requests" option. You may also access the Space Request template at with the "SPACE REQUEST" link. You will be required to enter your RSO's official e-mail and password. If you do not have an e-mail or password please contact Kelly Ryan, Office of Campus Life, at 393-1688, or Computing Services Help Desk at or 393-2640. This request process is only available to those with an active RSO e-mail address.

The form is a three step process covering any pertinent details that the Conference and Events Office will need for approving your request. Once you have completed and submitted your request, it will be processed through the Conference and Events Office. Submitting a space request will NOT guarantee the particular space requested. You will be able to check the status of requests by accessing the "Tentative" and "Approved" links on the Master Calendar page.

We request at least 7 days notice for events you are planning that require little or no technology equipment and at least 30 days for those events that require extensive equipment, planning and set up. The request system on our end requires approvals from other departments and personnel on specific spaces, with this information we ask that you are considerate in the amount of lead time we are given to process your request.

You will be notified by e-mail with any updates to your request status. Once events are confirmed, they will appear on the Master Calendar.

If your department or group is contacted by an external or non campus affiliated group or client, you must direct them to Conference and Events Services to request use of university facilities. These groups must complete formal agreements and provide additional insurance coverage for the use of university facilities.

Please contact Conference and Event Services at or extension 2705 if you have any questions.

G. Chad Thomas
Director of Auxiliary Operations