Late Night Event Policy
Gemmell Student Complex
Revised February 28, 2006
1.
The space request
must be submitted no later than 2 weeks prior to the event due to extensive
scheduling and set up requirements for this type of event. Failure to do this
will result in the event not being approved or confirmed by the Events &
Scheduling office.
2.
The advisor to the
group will be contacted by the Events & Scheduling office by email and/or
phone to confirm their presence and/or the presence of another designated advisor
at the event. The Events & Scheduling office WILL
NOT confirm or approve the space request without this approval/response from
the group’s advisor. The advisor and/or designee(s) must be present during the
entire event.
3.
Late Night events
may be held every other weekend with no two occurrences on consecutive
weekends.
4.
Public Safety
Officers must be present at every late night event. The Director of Public Safety will determine
the number of officers needed to staff an event.
5.
Metal Detectors will
be in use for every event.
6.
Camcorders may be
used at events to record persons entering the event as well as to record any
altercations that occur. Tapes may be
used as evidence in both campus judicial as well as criminal proceedings.
7.
The sponsoring
organization will provide on the space request, a list of individuals who will
serve as “inside the event” security monitors.
8.
The sponsoring
organization should provide a list of any person who is not to be allowed into
the event to Public Safety on the night of the event.
9.
Events will start at
10:00pm and end no later than 2:00am.
The last song of the night will be announced at 1:45am.
10. The event will close off admission at 1:00am. After 1:00am, there will be no re-admittance
to the event if a student leaves the building.
11. All participants
attending the event will be required to show an ID before entering.
a.
Clarion students
must show a Clarion Student Identification Card to be admitted. A copy of the ID will be taken.
b.
A non-Clarion
University student who attends an institution of
higher education, must present an ID from the College they attend. A copy of the ID will be taken.
c.
All non college students, must present a driver’s license or
other official ID and must be accompanied by a
12. A series of checkpoints will be developed leading from
the west upper doors of the Gemmell Student Complex into the hall way. At the west doors, an ID must be shown. No ID, no admittance. The student or guest will then proceed to the
metal detectors. Once through the metal
detectors the student or guests will proceed to the ID copy, sign-in and pay
station. Once the copies are made, the
student and/or guest will write their name, and license number and address if
they are a non-Clarion student on a sheet, pay the fee and then be allowed
admittance into the party.
13. All Late Night events will use the entire Multi-Purpose
Room. The divider wall will not be in
use to close off any portion of the room. Inside security monitors will be
posted at a minimum at the southeast door, and at the two other entrances into
the multi-purpose room.
14. Public Safety will ordinarily provide security at no
cost. Should there be a “serious
altercation” during the event or if there is “significant damage” to the
facility during the event, the group sponsoring the event will have to pay for
Public Safety officers at each of their three next events. Public Safety will
determine what is a “serious altercation,” or what
constitutes “significant damage”.
a.
The first event following
an altercation, the sponsoring organization will pay 100% of the public safety
cost at $25 per hour per officer.
b.
The second event
following an altercation, the sponsoring organization will pay 50% of the
public safety cost at $25 per hour per officer.
c.
The third event
following an altercation, the sponsoring organization will pay 25% of the
public safety cost at $25 per hour per officer.
d.
The fourth event,
the sponsoring organization will not have to pay for public safety officers.