President's Letter 4/25/02
Human Resources Update 6/9/03
This multi-year project stems from a 1999 recommendation by the GartnerGroup for all fourteen universities and the Dixon Center to share a single administrative computer system. Five universities (Cheyney, Clarion, East Stroudsburg, Kutztown, Shippensburg) volunteered to pilot the project and shortly thereafter the System created the Pilot Initiative Task Force (PITF) as well as a number of oversight committees. Comprised of the finance and administration, vice presidents, and information technology professionals from each of the five pilot universities, the PITF's mission was to determine the "validity and effectiveness" of the GartnerGroup recommendation.
An extensive eighteen-month procurement process involved hundreds of individuals from across the System to research various vendors' products, and develop a Request for Qualified Contractor (RFQC) bid document. After an evaluation of the bid responses in early 2001, the System entered into a contract to implement the SAP software.
The systems are physically located at Millersville University and the State System Technology Consortium (SyTEC) was created to both manage the implementations and to support them post-implementation.
Since April, 2001 Clarion University has been involved in the project preparation and implementation processes. The Finance system went into production on Novermber 27, 2002 and the Human Resources system followed on January 2, 2004. The Campus Management module is currently under construction with East Stroudsburg, Kutztown, and Shippensburg. It is expected to go live in 2005 and Clarion sometime in 2006.
This is an extremely large and complicated project that will affect everyone at Clarion in one way or another. Your cooperation is greatly appreciated by your colleagues who are working hard to make this as smooth a transition as possible.
Thank you,
Shared Administrative System Steering Committee
