Security Tips for
Office Personnel
Keeping Your Office Safe
Public Safety Department
Clarion
University of Pennsylvania
840 Wood Street Clarion, PA
16214-1232
814-393-2111 www.clarion.edu/publicsafety/
This project was supported by Grant No. 2002-WA-BX-0025,
awarded by the Violence Against Women Office, Office of Justice Programs, U.S.
Department of Justice. Points of view in this document are those of the author
and do not necessarily represent the official position or policies of the U.S.
Department of Justice.
Reduce the Opportunity for Theft in Your Office
-
Lock your door when you
leave, even if it is just for a minute.
- Keep your purse or wallet and other valuables secured in a cabinet or a
drawer. Never leave items of value in, on top of, or under your desk.
- Supervisors should provide a safe place for belongings.
- Don’t write down safe combinations. Commit this information to memory.
- Keep petty cash and stamps in a locked drawer. Don’t keep any more petty
cash on hand than is necessary.
- Do not remove rings to wash hands; they can be forgotten and stolen. If they
have to be removed, place them in a pocket.
- If you leave your receptionist position, lock your door and leave notice of
your return.
- If you see a person who seems to be wandering aimlessly, ask if you can help
him/her. If they can’t give a good reason for being in the building, keep
them under observation and contact Public Safety.
- Have Public Safety review office routine to ascertain your particular office’s
vulnerabilities and how to overcome them.
- An engraving tool can be borrowed from Public Safety to mark university and
personal valuables.
- Ask for positive identification from service personnel and verify their
purpose in your area by checking work orders.
- Secure all office doors, windows, desks, and file cabinets each night.
- Retain inventory records of all office equipment serial numbers, values, and
dates of purchase.
- Secure all computer equipment and software. Log off computers and terminals.
Maintain backup files.
- Public Safety can conduct security surveys upon request. Call Public Safety
to have a survey completed.
Remember, security is everyone’s responsibility. Report
suspicious activity to Public Safety.