FACILITIES PLANNING COMMITTEE
MINUTES
September 27, 2007
Members Present: Yasser Ayad; Paul Bylaska; Susan Courson; Deb Fleeger; Clare Heidler; Michael McConnell; Joshua Pearce; Deb Sobina (via conference phone); Dave Tomeo
Others Present: Joe Brinkley; Jim Conley; Tim Fogarty; John Massa; Rein Pold; Diane Whitton
I. Approval of Minutes – May 8, 2007
1. A motion was made by Michael McConnell and seconded by Susan Courson to approve the minutes of May 8, 2007 as presented. The motion passed.
2. Jon Beal called for any additional agenda items. The following items were added under new business:
Ø Summer Projects 2007 – Jim Conley
3. Paul Bylaska stated that student senate had been asked to appoint new students to the facilities planning committee. A new dean representation will also be determined to replace Stephen Johnson on the committee.
II. Old Business
1. Venango Projects
· Deb Sobina reported that the permit for the dam had been received.
· The Oil Region Alliance of Business, Industry & Tourism will be using the sediment from the pond to improve a location approx. 5 – 6 miles away for an industrial park.
2. Science Technology Center
· Paul Bylaska talked about questions in previous meetings concerning the need for a construction schedule for the Science Technology Center and advised that a schedule has now been made available to the university.
· Joe Brinkley advised that the original completion date for the building was estimated to be December 2008 – January 2009.
· Rein Pold stated that RFP for the micro-turbine was still awaiting the engineering from Dave Fagan.
3. New Dining Facility
· Dave Tomeo reported that the contracts were currently under review by legal counsel. The fencing for the project will be going up in late October and will encompass all of lot G and the old roadway in front of Carrier Hall.
· Sidewalk access will be available during construction.
· Rein Pold stated that students may need to be alerted to use caution in the newly paved roadway directly in front of Carrier which will now become the main entrance/exit to the parking lot.
4. Parking and Campbell Hall
· Dave Tomeo reported that the fall semester parking appears to be running smoothly with reported vacancies throughout the day. He also added that there is not an abundance of tickets given out.
· Parking changes due to new construction on campus will not affect the student lots except for behind Campbell Hall.
· Employees in Ralston will lose the use of lot 10 with new construction. Lot 9 near admissions and Lot 12 near Marwick Boyd will be the closest in proximity for parking.
· Rein Pold advised that the university has not issued the notice to proceed for the demolition of Campbell Hall. Once it is issued, the contractor then has 10 days to start the project.
· The committee discussed the parking next to Tippin Gym by student athletes prior to ticketing hours. Dave Tomeo told the members that ticketing begins after 8:30 a.m. Due to the lack of man power and signage with stated ticketing hours, the coaches have been asked to encourage their student athletes to use Lot 11 on Greenville Avenue to resolve parking issues in Lot S.
· Jon Beal spoke of the problems encountered with faculty bringing in equipment to the university buildings. Dave Tomeo advised that loading zones may need to be created for that purpose.
· The university will be working with the borough to resolve issues that may arise in connection with increased traffic flow on Wilson Avenue and Payne Street after construction of the new parking lot.
· Dr. Ayad told members that the 2nd GIS Conference will be held on campus in three weeks. Dr. Ayad was advised to work with public safety in regards to parking and/or shuttle service for the event. It was discussed that when using a shuttle, it must be a university shuttle with a university driver and the event would pay for the cost of the driver.
5. On Campus Residences
· Dave Tomeo reported that Clare Heidler had resolved issues that had arose concerning the sewer permits.
· The bond closing will be this Monday. Tuesday the fencing contractor will be arriving to block off the area around the Alumni House, Haskell House and the Ralston flats. There will be a walkway in the area and a flagman will be present during lunch and evening meals.
· Some of the landscape (trees) may need to be removed due to the new construction on campus. Landscaping does have a LEED point value so even though landscaping will come out, it will also be replaced with either new or existing landscaping.
· Jon Beal asked if Clarion was leading the system in LEED buildings. Clare advised that while the university may be putting up more buildings, there are several ways of measure LEED buildings (example: point value, square footage, etc.)
III. New Business
1. Bike Racks
· Paul Bylaska stated that some research had been done on the design and cost of slotted bike racks that would replace existing bike racks on campus. The racks would cost $300 not including the shipping costs. The racks weigh 650 lbs and would be shipped from Ohio.
· A case will be presented this year for funding of the bike racks.
· Clare Heidler advised that LEED points are given for bike racks and bike racks are included in the contract for the Science Technology Center.
2. ESCO
· The ESCO (Energy Service Company) has completed its audit and results may be available in early October to internal groups.
· Joshua Pearce asked whether the results could be made available to students. Paul Bylaska said that after a revised report is developed, the President would make the decision as to who the information can and cannot be shared with.
· Joshua Pearce stressed that since the ESCO had chose not to consider cogen (the simultaneous production of heat and electricity), perhaps another firm should be brought in to perform an analysis.
3. Life Cycle Analysis / Sightlines (A life cycle analysis company)
· Paul Bylaska advised that Clarion University will be entering into a system-wide contract for life cycle analysis. The analysis will help in requesting capital funding and an outside company will be able to give an objective point of view.
· Before his retirement and part-time status, Clare Heidler had performed the life cycle analysis for Clarion University.
· Joshua Pearce questioned how to formally ask for a life cycle analysis on a new building such as the Science Technology Center. Clare Heidler noted that the Science Technology building is a Silver LEED building and should be required by contract to perform such an analysis. Paul Bylaska stated that the President would be meeting soon with Mr. Brinjac of Brinjac Engineering and perhaps the topic could be discussed.
4. Facilities Planning Director Search
· Deb Sobina reported that 16 applications had been received for the Facilities Planning Director search.
· Paul Bylaska told members that they were exploring expanded wording of the position to produce a larger applicant pool.
5. Safety Walk
· Tim Fogarty is working with student senate for possible dates for a safety walk to be performed by university staff and members of student senate to determine issues of safety concern on campus.
6. One Stop Shop
· Paul Bylaska talked about “One Stop Shop” a concept that will cluster student operations offices together in one central location. It will be housed in Becht Hall after renovations to the building are made.
· The One Stop Shop committee has meet for a pre-feasibility study. This will be followed up by an external group performing a feasibility study.
7. Children’s Center
· Jim Conley encouraged members to stop and look at the relocated playground area at Ralston Hall. He complimented the facilities management staff for their outstanding work on the project. A soft surface is yet to be installed. $26k will cover the cost of the surface, moving and setup. This will be paid for by the foundation.
8. Summer Projects 2007
· Jim Conley distributed the Facilities Maintenance Department’s 2007 Summer Project Schedule. He advised that two of the projects would move to 2008, the handicap entrance at Moore Hall and the Steam system repairs.
· Joe Brinkley discussed some of the major projects that had been completed on campus.
The meeting adjourned at 4:20 p.m. The next meeting will be held on Thursday, October 25th at 3pm in the Carrier Board Room, 1st floor.