FACILITIES PLANNING COMMITTEE
MINUTES
May 8, 2007
Members Present: Paul Bylaska; Susan Courson; Deb Fleeger; Curt Foltz; Steve Hoover; Stephen Johnson; Mark Kilwein; Michael McConnell; Erin Schuetz; Deb Sobina; Dave Tomeo; Lou Tripodi; Ron Wilshire
Others Present: Diana Brush; Jim Conley; John Massa; Donna Patterson; Steve Selker
I. Approval of Minutes – March 22, 2007
1. A motion was made by Mike McConnell and seconded by Jim Conley to approve the minutes of March 22, 2007 as presented. The motion passed.
2. Lou Tripodi called for any additional agenda items. The following items were added under new business:
Facilities Management Campus Walk – Jim Conley
Bike Racks – Susan Courson
II. Old Business
1. Venango Projects
· Deb Sobina showed the members an artist’s rendering of the Venango pond. The drawdown permit has been received on the pond and the university is still awaiting the dam permit.
· The Rouseville Borough has decided not to take the sediment; however, there is a verbal commitment from another interested party that is approx. three miles away.
· Deb Sobina noted that the Venango Campus driveway was being paved today.
2. Science Technology Center
· Paul Bylaska told members that the site preparation has begun on the Science and Technology Center. Contractors will be working in the next month on the underground supporting structure for the building. The groundbreaking ceremony was held this past Saturday.
· Steve Johnson noted that in conversations with the architect, the planetarium may need to be closed for a semester and depending on the construction schedule; adjustments may need to be made to move students out of the area while the steel beams are being moved in. Paul Bylaska said that he would need to check with DGS on their construction schedule.
3. New Dining Facility
· Dave Tomeo reported that the preliminary submission has been completed and the university will be meeting with the architects on May 31st for the final submission. Additional space has been gained by extending the second floor above the walkway. The building is now approx. 31,000 square feet. The proposed bid date will be the end of June. The project is expected to start in early November.
· Mark Kilwein questioned how many staff parking spaces would be eliminated with the construction of the dining hall. Dave Tomeo advised that lot G would lose approx. 25 spaces.
4. Parking
· Dave Tomeo distributed and briefly outlined the April 18, 2007 parking recommendations and lot re-assignments approved by the President’s Executive Council.
Ø Lot 9 (Wood Street across from Alumni & Haskell Houses)
Convert from student parking to employee parking
Ø Lot 11 (Greenville Avenue)
Revert back to an all student lot
Ø Lot 12 (between Marwick Boyd & the Rec Center)
Convert from student parking to employee parking
Ø Lot 6 (near the basketball courts)
The use of two of the basketball courts as an extension of lot 6
· Diana Brush questioned how parking would work for special events on campus and whether departments should make allowances in their budgets for the cost of using shuttles for those events. Sue Courson asked whether anyone had cost estimates on using shuttles. Diana advised that for an event she had using two shuttle vans the cost was estimated at $500.
· Erin Schuetz reminded members that the department of Events Coordination should be contacted early with event requests so that their office can make the needed parking accommodations for the event. She also noted that multiple work orders for the same event can cause confusion and that a single work order should be done for each event. Dave Tomeo, Dave Tedjeske, and Erin Schuetz will meet to discuss parking issues.
5. On Campus Residences (Ralston & Siler Center)
· Paul Bylaska stated that the On Campus Residence Halls are currently in the planning stage. This is a Foundation project and the finances are yet to be determined.
· Dave Tomeo stated that there would be a meeting May 17th to look at room configurations and furnishings.
· The pedestrian traffic in the area still needs to be worked out.
· Ralston Hall has been renovated for the move of University Relations.
· The Siler playground may need to be moved for the job site.
6. Campbell Hall
· Dave Tomeo told the members that Dave Fagan has designed deck parking for the Campbell Hall location with approx. 240 parking spaces. There would be 90 fewer spaces if deck style parking is not used. It was discussed that the deck parking could possibly be used for parking for special events.
· Dave Tomeo advised that during the demo of Campbell Hall, Wilson Avenue will remain open, but the road between Campbell and the Rec Center will not have access.
· Paul Bylaska advised members of the new dates regarding the demolition of Campbell Hall. The advertisement for bids will be May 21st with a pre-bid on May 30th. The project will be presented to the trustees for their approval at their July 10th meeting.
III. New Business
1. Master Plan Update
· Paul Bylaska advised the members that the Master Plan Update would be presented to the Council of Trustees at their July meeting. He gave the members one more opportunity for their input.
2. Facilities Planning Chair
· Lou Tripodi announced that Jon Beal will serve as the new chair of the Facilities Planning Committee. Jon, a faculty member in the Mathematics department will begin his term with the fall 2007 semester.
· Paul Bylaska presented a plaque to Lou Tripodi and thanked him for his exemplary service to the Facilities Planning Committee as its chair for the past nine years.
3. Facilities Management Campus Walk
· Jim Conley stated that the Facilities Management department would be holding its annual campus walk the day prior to commencement. The walk is a team effort by the employees to clean up the grounds in preparation for the commencement activities.
4. Bike Racks
· Susan Courson, on behalf of faculty senate, asked if the bike racks would be replaced on campus. Steve Hoover stated that there are some bike racks still on campus, but that racks have not been replaced as they are no longer in good condition. Jim Conley noted that the in-ground slotted bike racks had been considered, but funding was a problem. Paul Bylaska asked that “Bike Racks” be added as an agenda item for the first meeting of the fall semester.
The meeting adjourned at 4:25 p.m. This is the last meeting of the academic year. Meetings will resume at the start of the fall semester.