FACILITIES PLANNING COMMITTEE

 

MINUTES

 

February 24, 2005

 

Members Present:   Yasser Ayad; Paul Bylaska; Scott Horch; Steve Johnson; Dana Kahle; Bernadette Krenzer; Rose Logue; Joshua Pearce; Sally Sentner; Dave Tedjeske; Joe Thomas;  Lou Tripodi; Ron Wilshire

 

Others Present:  Rachel Aul, Jim Conley; Jack Hubauer; Donna Patterson, David Tomeo

 

I.                    Approval of Minutes – January 20, 2005

 

1.       Bernadette Krenzer made a motion that was seconded by Ron Wilshire to approve the minutes of the meeting of January 20, 2005 as presented. The motion passed unanimously.

 

2.       Other

 

·            A call was made for any items to be added to the agenda.  The following items were added under Old Business:

 

Ø      Energy Conservation Project

Ø      Capital Program Submission

 

II.         Old Business

 

1.     Venango Projects

 

·         A contract has been awarded for replacement of the window wall on the west side of Frame Hall, a Key 93 project.

 

2.      Master Plan

 

·         Paul Bylaska advised the committee that the update remains as posted on the Facilities Planning web site and the comments gathered through various meetings will be added.  He encouraged members to take another look at the update and provide comments.

 

3.       Science Technology Center

 

·         Clare Heidler reported that the Schematic Design Review is scheduled for March 15.  This will provide a preliminary floor plan and elevations. 

 

·         The architect and committee continue to work on arriving at a final cost per square foot.  It was necessary to reduce the total square footage of the building by approximately 15,000 square feet to bring it into budget.  Since the reduction includes elimination of two classrooms, attention will need to be given to other programs that use the classrooms in the building, i.e. Mathematics, English, Geography, to identify other areas where these classes could be moved if necessary. 

 

·         The new building will include expanded student/teacher research areas.

 

4.      Bike Racks

 

·         Plans call for 4 or 5 concrete slabs with slots for bikes as discussed in previous meetings to be installed at the end of the fiscal year if funds are available.  The auxiliary operations will be approached for funds to increase that number to 8 or 10.

 

5.          Recycling

 

·         The web site providing information on recycling has been completed and will be announced soon.  The address for site is as follows:

 

                  http://www.clarion.edu/admin/facilitiesmanagement/recycling.shtml

 

·         Members were encouraged to review the site and forward comments.

 

            6.      Clarion Eagle

 

·         The installation is on schedule and plans are to unveil the sculpture on Alumni Day at the end of April. 

 

·         The white flags in front of Tippin identify two possible sites and were placed to allow utilities to identify any lines that may be a problem.  The gas company has indicated that there are several old lines in that area. 

 

·         The footer for the sculpture will be 38” into the ground and the concrete base will be 10’x 10’ x 36”.  From the base an 8-9 foot granite column will be erected on which the eagle will be installed.  Installation is planned for April 23 but the sculpture will remain covered until the unveiling.  Excavation for the base is scheduled to begin on March 7.

 

7.         Energy Conservation

 

·               Joshua Pearce reported that a residence hall energy conservation competition will be initiated after spring break. A press release on the contest should be issued next week. Students are currently conducting an energy audit of all halls to establish an equal starting ground for all dorms.  The winning dorm will receive a pizza party at which a raffle will be held with $250 in eagle bucks given away.

 

·               Energy use readings will be made on weekly basis by maintenance personnel and e-mailed to Joshua Pearce. 

     

8.          Capital Projects

 

·            Clare Heidler distributed the capital project list to be submitted to the System offices by April 1, 2005. 

 

·            Becht Hall must be listed as first priority since it is on the funding list for FY09. 

 

·            The second project, Renovate and Expand Marwick Boyd, is essential to provide space for studio-related programs currently located in other areas on campus and to renovate building systems that have reached their life cycle replacement timeframe and are being temporarily repaired awaiting this project. Funding for this project would be subsequent to the Becht Hall project.

 

·            The third item is to address ADA deficiencies that are too expensive to be accomplished with Key 93 funds.

 

III.       New Business

 

            1.     Residence Halls/Reinhard Villages

 

·            Dave Tomeo reported that agreements for Reinhard Village apartments for next fall are being mailed earlier and by all indications the apartments will be an easier sell since construction is complete.

 

·            It is now projected that the new residence halls on campus will not open until Fall of 2007.

 

·            In response to a question about sidewalks along Greenville to Reinhard Villages, Ron Wilshire reported that the Foundation along with Mary Jo White had met with the Borough and Penndot regarding the situation and the possibility of obtaining grant funds to install sidewalks.  Paperwork is in process to try to secure a grant for this year.  Preliminary investigation indicates that a sidewalk could be constructed on the same side of the road as the Alumni Building. 

 

·            Penndot is also working on the possibility of installing caution signs along Greenville to alert drivers to pedestrian traffic.

 

·            Pedestrian traffic along the Fifth Avenue corridor is also being reviewed for possible sidewalk extensions.

 

            2.     Key 93

 

·         PEC reviewed the list approved by FPC at the last meeting and deferred approval of three projects until later in the year.  The three projects were:  feasibility study for Becht Hall; masonry restoration for Stevens; and masonry restoration for the Chapel.  It was decided that these funds should be held awaiting the outcome of a pending invoice from DGS for the Carlson Library project.  DGS has requested a payment of $300,000 from the university as balance due on that project.  The university is disputing payment based on a problem with the windows icing in the new part of the building that has not been corrected. If the funds are not needed for Carlson, they will be used for the projects on the list.  Members were reminded that Key 93 funds can only be allocated for repair/renovation to facilities.

 

            3.     Other

 

·         Paul Bylaska related that complaints had been received regarding smoking around entry ways to buildings and individuals having to walk through that smoke.  He reminded those present that this is primarily a seasonal complaint since the smokers tend to try to remain in a warm area and protected doorways.  Options for relieving some of the problem, such as moving waste receptacles, are being considered.  If committee members have any helpful suggestions they may forward them via e-mail to pbylaska.

 

The meeting was adjourned at 4:30 p.m.  The next meeting is scheduled for Tuesday, March 22, 2005 (new date), at 3:30 p.m.