FACILITIES PLANNING COMMITTEE

 

MINUTES

 

May 20, 2004

 

Members Present:    Paul Bylaska; Curtis Foltz; Gail Grejda; Clare Heidler; Bernadette Krenzer;  David Tedjeske; Lou Tripodi;  Lisa Turner; Ron Wilshire

 

 

I.                    Approval of Minutes – April 15, 2004

 

1.   Under Old Business, item 5, second bullet, last sentence was corrected to read “Stevens should start at the end of the semester.  The minutes were approved as amended.

 

II.         Old Business

 

1.      External Ornamentation

 

·             Paul Bylaska distributed a draft policy which had been presented to PEC. 

·            The procedures for approval were questioned and it was indicated the normal process would be followed, through department to dean to  Provost and then to the president.

·             Art work would also have to be approved.

·             It was felt that FPC should be involved in review of requests and that this should be noted in the policy.

·             The Committee recommended the policy be revised as follows:

Ř      FPC will review requests prior to President’s approval.

Ř      In the paragraph relating to exceptions the example should be removed.

·        A motion was made by Gail Grejda and seconded by Curtis Foltz to approve the external ornamentation policy as amended.  The motion passed unanimously.

 

2.   Reinhard Villages

 

·              No update was provided since members from that area were not in attendance.

  

3.  Venango Projects

 

·            Venango Campus representatives were not available to provide an update. 

 

4.   Key 93 Update

 

·            The roof projects and ceramics studio hvac replacement are ready to begin as soon as signed contracts are received from the Attorney General.

·            A solicitation for the emergency generator at Frame Hall will be issued shortly with completion in early fall.  The timeframe has been discussed with Dr. Reber and work should not impact activities in that building.

·            Moore Hall retaining wall design is out for bid. 

·            The handicap door replacement at Becker will be completed by mid-Fall.

·            The contract for Ballentine Hall roof and masonry restoration (not Key 93) has also been submitted to the Attorney General.

 

5.      Ralston Update

 

·        Lou Tripodi reported that the work is well underway.  A report submitted by Jim Conley indicates demolition to be 80% complete and electrical renovations to be 20% complete. 

·        Most of the electrical wiring in the building was installed in the 70’s and needs to be updated to accommodate the requirements of the offices being moved to that building.

·        The old furniture in the building has been removed by a church group in accordance with surplus policy.

 

6.   Alumni/Advancement Building

 

·        The foundation is being installed and construction is proceeding on schedule.  Paul Bylaska reported that he had talked to some residents of that area and they seemed pleased with the steps the university has taken to make the building fit in with the neighborhood.

 

7.       Master Plan

 

·             The draft will receive further review by PEC with a final draft expected in the fall.

 

III.       New Business

           

1.      Peirce Design Team

 

·             DGS has selected the firm recommended by the university committee and is continuing with negotiations.  It is expected that a contract should be in place and design started in August.

·            It was noted that this firm was awarded silver LEED (Leadership in Energy & Environmental Design) for their recent design of a residence hall  at Carnegie Mellon.

 

2.      Facilities Tour

 

·             The annual trustee’s tour is tentatively scheduled for July 15.

 

3.      Summer Projects

 

·             In addition to the Key 93 projects, a project to repave Thorn Street will begin June 7.

·            Jim Conley’s report on summer projects to be accomplished in-house included:  move of coordination desk from Campbell to Givan; Stevens plaza improvements; repairs to the pool; and recoating of the gym floor.

 

4.      Motion Sensors

 

·             New exits signs have been installed in most buildings which are more energy efficient.

·            As another energy saving measure, motion sensors will be installed as part of the Ralston renovations on all lighting although it was not certain if hallways would be included

 

5.      Other

 

·             Lou Tripodi thanked Gail Grejda for her service and the input provided as part of this committee. 

 

·             Exterior lettering on Gemmell Student Complex:

 

Ř      Gail Grejda mentioned that attendees of a recent conference had difficulty finding the Gemmell Student Complex mainly because of the confusion created by the lettering on the side of the building facing Wilson that indicates the building name as “Reimer”.  She inquired as to the possibility of installing a more prominent sign identifying the building as Gemmell Student Complex and/or removal of the building lettering. 

 

Ř      A suggestion was made that an area inside the building be designated with the Reimer name.

 

Ř      A motion was made by Ron Wilshire and seconded by Gail Grejda to ask PEC to consider removal of the lettering (Reimer) on the outside of the building.  The motion passed with one no vote and one abstention.

 

 

·             The meeting was adjourned at 4:30 p.m.