FACILITIES PLANNING COMMITTEE

MINUTES

February 19, 2004

Members Present: Paul Bylaska; Debra Decker; Gail Grejda; Tom Gusler , Clare Heidler; Scott Horch; Dana Kahle; Bernadette Krenzer; Michael McConnell; Chris Reber; Karen Smith; David Tedjeske; Lou Tripodi; Lisa Turner; Ron Wilshire; Harry Tripp

Others Present: Sarah Bower; Joe Brinkley; Jim Conley; Jeffrey Eicher; Tim Fogarty; David Tomeo ; Diane Bozak; Rein Pold; Janet Knepper; Darlene Flick; Karen DeMauro

I. Approval of Minutes – January 22,, 2004

1. Dana Kahle made a motion that was seconded by Michael McConnell to approve the minutes of the meeting of January 22, 2004 as presented. The motion passed unanimously.

II. Old Business

1. Beta Gamma Sigma Key

· Paul Bylaska reported that his promised research on this issue revealed no definitive FPC recommendations for placement of the Key outside Still Hall.

· Tom Gusler reported that the PEC had reviewed the issue along with other similar requests in April 2001. At the time, the PEC expressed a preference for keeping the placement of the Key inside Still Hall.

· Clare Heidler noted that the Key may fall under the existing signage policy, which calls for a high level of standardization of exterior signage. Whether the Key and similar items would be considered exterior signage may be subject to interpretation.

· Gail Grejda submitted a motion, amended by Harry Tripp and seconded by Bernadette Krenzer, to submit the issue to the PEC for review as it relates to the current signage policy. The motion passed with 15 voting “yes” and one “no”.

2. Electrical Load Shedding Plan

· Clare Heidler reported on meetings he has been involved in with Allegheny Power to obtain more University-specific information on the plan, related plan enrollment procedures, and obligations of the University once enrolled.

Ø To prepare for possible participation in the plan, academic break periods will be used as a test-bed in an effort to determine the amount of power that can be reduced.

3. Reinhard Villages

· Harry Tripp shared an enhanced plot plan of the Village with the Committee. He reported that marketing efforts appear to be successful and that the project remains on schedule for opening in the fall. In response to questions, the following information was provided.

· Room rental prices have been structured to offer four options.

· The predominating configuration will consist of suites accommodating four students with a common living area and two bathrooms. Rental fees for this option are competitive with existing equivalent accommodations on campus.

4. Venango Projects

· Chris Reber reported that a current scope of work for the pond project has been forwarded to DCNR and subsequent meetings with that agency have been productive.

· The project to develop a residence hall at Venango is proceeding according to plan. The Reinhard Village development process is being used as the model, and a groundbreaking ceremony is scheduled for March 12, 2004.

5. Master Plan

· Paul Bylaska reported that the Master Plan Committee has completed its initial actions for reviewing and updating the Plan. A subcommittee will begin drafting a report that will be shared with the University’s senates, councils and constituent groups, along with subsequent review and comment by the FPC.

6. Signs

· As the University Project Representative, Joe Brinkley reported that the project is approximately 90% complete. Weather has delayed remaining work on the project, which will focus primarily on installation of signs at Venango. On the Clarion campus, the remaining work involves changing lettering on some previously installed signs and relocating two signs in the Gemmell area to improve their visibility.

7. Key 93 Update

· Clare Heidler reported that the Key-93 projects list that was recommended for approval is being reviewed for changes or approval by the PEC. No additional FPC actions are required at this time

8. Ralston Hall Renovations

· Jim Conley reported that plans for the project are now complete, and final cost estimates are being prepared.

9. Alumni/Advancement Building

· Construction contracts are now being awarded with an expected construction start date during April.

· Tom Gusler inquired about the expected completion and move-in dates. Clare Heidler and Harry Tripp responded with estimates of October or November. The variance in the dates is due to the need for detailed coordination related to materials donations during construction.

III. New Business – There was no new business brought before the Committee.

The meeting was adjourned at 4.30 p.m. The next meeting is scheduled for March 18 at 3:30 pm.