FACILITIES PLANNING COMMITTEE

MINUTES

September 16, 2003

Members Present: P. Bylaska; D. Decker; C. Foltz; G. Grejda; T. Gusler; C. Heidler; S. Horch; D. Kahle; B. Krenzer; M. McConnell; M. Scovron; D. Tedjeske; L. Tripodi; R. Wilshire

Others Present: J. Conley; R. Pold; D. Tomeo

I. Approval of Minutes – May 13, 2003

1. D. Kahle made a motion that was seconded by M. McConnell to approve the minutes of the meeting of May 13, 2003. The motion passed unanimously.

2. The Committee was asked if they had any items to add to the agenda. The following items were added:

Old Business: Committee Membership – first item

New Business: Heating and Cooling, Becker

II. Old Business

1. Committee Membership

· P. Bylaska reminded members that the role of the committee is to make recommendations to the Vice President for Finance and Administration. He is not a voting member of the committee. The Chair is appointed by the VP for a two year term. Dr. Tripodi has agreed to act as chair for the next two years.

· P. Bylaska requested that the committee consider adding the Director of Public Safety, Dave Tedjeske, as a member. This position is responsible for safety and environmental issues on campus and it would be beneficial to have that person involved in issues brought before the committee.

· A motion was made by D. Kahle and seconded by G. Grejda to add the Director of Public Safety as an official member of the Facilities Planning Committee. The motion passed unanimously.

2. Reinhard Villages

· D. Tomeo indicated that an underground mine had been found on the property and the necessary steps were being taken to address that problem. Installation of foundations should begin next week.

· The Contractor, Allan & O’Hara should be setting up an on-campus office in October to begin marketing the apartments.

3. Venango Turnaround & Pond

· The maintenance building is complete and is being configured for use by maintenance personnel.

· The turnaround project is 90% complete. The parking lot will be paved the beginning of next week. The turnaround is already paved.

· The feasibility study on the pond is underway. Grant funds have been approved and university personnel are working with DCNR on the project. At least part of the upstream area from the pond will be included in the study.

4. Carlson Bell Tower

· The project is complete with refinishing of the floor area as stipulated by the university. A cable box will be installed to house a remote for the PA system.

5. Signs

§ The final submittals have been approved and installation is currently underway. The new logo will be applied, some signs will be refurbished and new signs will be installed.

6. Steam Tunnel

· The project is proceeding ahead of schedule and the visible portions of the work should be completed, depending on the weather, by Thanksgiving. Work will then be conducted under the surface to install steam piping and run conduit through the tunnels. This is a DGS administered project. The university representative, J. Brinkley, was commended for keeping this project on track and communicating progress to the university community.

· M. McConnell indicated the Peirce had experienced flooding due to the excavation and commended the custodial staff for their extra efforts in cleaning the areas affected.

· D. Tomeo inquired as to whether the large cement structures between Peirce and Harvey would be covered. C. Heidler stated that all sidewalks would be re-installed and brought to original grade, thus covering any manholes or other structures.

· The pipe vents will be stone enclosed the same as others on campus

7. Stadium Renovations

· C. Heidler provided an update on the project. Lights and turf are complete. The locker room/ADA construction is 90% complete and on schedule for completion in October. This work does not affect use of other facilities.

· A fee structure and policy for use of the fields at the stadium is being developed for review by B. Carlson. A current quote to a local group of $1,800 would seem to be in line with charges made by other institutions and would cover costs of maintenance and personnel required. P. Bylaska will obtain additional information and report to the committee at the next meeting.

III. New Business

1. Venango Housing

· Looking into the possibility of obtaining low interest loans.

2. Master Plan Update

· A formal update of the plan will be completed this fiscal year. A status report must be made to System office by the first of October.

· Review will be conducted by a subcommittee of FPC. Membership of this review committee and the possibility of conducting separate reviews for E & G and auxiliaries will be considered.

3. Key 93 Nomination Procedures

· C. Heidler reviewed the source of Key 93 funds and steps involved in identifying projects for funding. These funds are allocated to the universities by the System from the proceeds of the real estate transfer tax and the university’s share can fluctuate from $300,000 - $500,000 per year.

· Funds must be used for E & G facilities only and are for repair and maintenance or renovation projects. No new construction will be funded.

· A call for proposals will go to Division heads. A list will be developed and submitted to Dean’s Council for review and/or revision. The list will them come back to FPC to approve and prioritize. A recommendation will then be submitted to PEC for approval by the end of November.

· The projects approved this year will be for completion in fiscal year 2004-05.

4. Campbell and Ralston

· Options are being considered for use of Campbell and Ralston when Reinhard Villages comes on line with its 656 beds. Options could include demolition, renovation to retain as housing or conversion to E & G use.

· The cost to renovate Campbell may not be worth the investment.

· The Division of University Affairs must make the decision and devise a plan for the buildings.

· The Becht Hall renovation for E & G use remains on the capital list and has a high priority, 6, on the System’s five year funding plan.

5. Capital Projects

· The 5 year funding plan established by the System lists Peirce as #2 priority and Becht Hall as #6.

· In relation to Peirce, this project has been approved but now must wait for allocation of funds by the Budget Office. When money is allocated, a design firm would be selected and would probably require 12-15 months to complete a design that would then go out for bid.

· This would be a DGS project but the university including affected departments would have an opportunity for input during the design phase.

· The feasibility study completed suggests two buildings, one wet and one dry.

· The existing planetarium and auditorium would be retained and renovated.

· The feasibility study would be provided to the selected design firm as an indication of what the university expects to be included in the finished product.

6. Heating & Cooling in Becker

· At the Faculty Senate Policy Committee meeting a faculty member brought up problems that have been experienced in Becker in relation to fluctuations in the room temperatures from cold to very hot.

· J. Conley indicated that the hvac system in the that building is over 30 years old and experienced 3 component failures this summer affecting the electrical system, solution pumps and tube bundles. The system is up and running now but decisions need to be made regarding repairs or replacement of the chiller.

7. Future Meeting Dates & Sites

· Meetings for the remainder of the semester will be the third Thursday of each month as follows: October 16, November 20 and December 18.

· Alternate sites can be suggested.

8. Other

· G. Grejda inquired if plans were being made for repair of the rain damage to the walls and ceilings in Stevens Hall. J. Conley indicated the situation was being addressed.

· As an aid in preparation for reviewing Key 93 projects, the last year’s Key 93 list will be e-mailed to all committee members.

The meeting was adjourned at 4:50 p.m.