CLARION UNIVERSITY OF PENNSYLVANIA

BID SURVEY

As a contractor who recently participated in a bid solicitation at Clarion University, we are requesting your assistance in reviewing our bid process in an attempt to improve our response from vendors. Please complete this form and return to the office of Purchasing, Clarion University, Clarion, PA 16214, fax 814/393-2033. Thank you for your time and cooperation.

Project No. ____________________________

Project Name ________________________________________

Company Name (optional) _______________________________________________

1. The advertisement provided sufficient information me to determine if I wanted to place a request a bid package:

                                        ____Agree     ____Disagree

Comments: ______________________________________________

                  ______________________________________________

   2.    Pre- Bid Conference:

1. The pre-bid conference covered details of bid requirements well:

____Agree     ____Disagree

Comments:   ______________________________________________

                                                            ______________________________________________

             b.    MBE/WBE requirements were clearly and sufficiently explained:

                                        ____Agree     ____Disagree

Comments: ______________________________________________

                                                          ______________________________________________

            c.     I was satisfied with coverage of details of the work to be completed and time

allotted for site inspection: details and site inspection:

                    ____Agree     ____Disagree

                    Comments: ______________________________________________

                                      ______________________________________________   

            d.    There was ample time between the pre-bid and date for submission of bids for my company to submit a

competitive bid:

                                        ____Agree     ____Disagree

Comments: ______________________________________________

                                                          ______________________________________________

Please check the appropriate answer or provide a brief response to the following:

1. Reason for not submitting a bid:

(  ) Not enough time to complete estimates or get quotes on the project.

(  ) Unable to reach MBE/WBE requirements and felt it was a waste of time to bid.

(  ) Insufficient time for allotted for completion of the project.

(  ) Unable to complete project within stated budget limits.

(  ) Unable to provide bonding required if bid was awarded.

(  ) Unable to meet insurance requirements.

(  ) Specifications did not provide enough detail to submit competitive bid.

(  ) Workload too heavy to accomplish the project in the timeframe required.

Other: ___________________________________________________________

           ___________________________________________________________

2. Problems encountered in reaching MBE/WBE reasonable effort amount (REAA)

( ) MBE/WBE firms were unwilling to provide quotes.

( ) Could not locate firms to provide the materials or services required.

( ) There were not sufficient items to be bid that would total REAA amount.

( ) Not enough time to solicit firms

Other: __________________________________________________________

          __________________________________________________________

3. Do you have any suggestions in relation to the bid process or contract requirements that would make it easier for you to participate?

_____________________________________________________________________________        

_____________________________________________________________________________

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