DATE OF ISSUE:

                                                                                                                         April 21, 2008

 

                                                           NOTICE TO CONTRACTORS

 

Clarion University of Pennsylvania of the State System of Higher Education invites interested contractors to submit sealed proposals for:  CL-671, Parking Lot – Payne to McEntire

                                                         

 

 

Sealed proposals will be received at the Purchasing Office, 16 McEntire Building.  Bids must be time stamped at this office no later than 2:00 p.m. on the date of bid opening.

 

 

 

 

Brief Description:                              This project is to provide construction of parking lots reaching from Payne Street to McEntire Building including demolition of existing sidewalks, pavement, curbing and utilities and provision of all site lighting fixtures, poles, concrete bases, and new utilities associated with construction of project.  Owner will occupy the surrounding buildings during construction; therefore all work is to be conducted in a manner that will not disrupt Owner’s operations. This is a multiple prime contract project and shall be a General Construction Contract. (CL-671.1), Electrical Contract (CL-671.4).

 

University Contracting Officer:        The University Contracting Officer for this Project is: 

                                                                        W. Paul Bylaska, Vice President for

                                                                        Finance and Administration

 

Opening Date and Time:                   2:00 P.M May 19, 2008

                        Pre-bid Conference:                                      A pre-bid conference will be held on May 6, 2008 at 1:00 P.M. in McEntire Conference Room, Main Campus, Clarion, PA.  Directions to campus are available by contacting the University Project Manager, David Fagan, at 814/393-2453 or visiting our website at www.clarion.edu .The pre-bid meeting will be the only site visit conducted by the University and the only review of plans and specifications.  All Contractors are urged to attend. 

 

 

Contract Nos./Cost Range:               CL-671.1 – General:       $800,000 - $820,000

                                                            CL-671.4 – Electrical     $  60,000 - $80,000

MBE\WBE REAA                            

   Participation Levels:                       CL-671.1 – General:      $6,000

                                                            CL-671.4 – Electrical:    $4,200

           


Bid Guaranty:                                    5% of bid amount

 

                        Proposal Period:                                  60  calendar days allowed from Bid Opening until Award of Contract

 

                        Contract Approval Period:                120 calendar days allowed from Bid Opening until Notice to Proceed

 

Proposed Date of Completion:           90  calendar days from Date of Notice to Proceed.

 

                        Liquidated Damages:                        The Contractor shall pay to the System, as liquidated damages and not as a penalty, the amount of $ 200.00  for each and every calendar day beyond the specified number of calendar days of completion.

 

Professional:                                      CJL Engineering

                                                            1550 Coraopolis height Rd., Ste 340, Moon Twp, PA  15108

Plans Cost/Contact:                          Contact for Bid and Specification Information:

                                                            Ruth Wolfgong, 814/393-2365, e-mail: rwolfgong@clarion.edu.

$65 nonrefundable, by check payable to Clarion University and mailed to 16 McEntire Building, Clarion University, Clarion, PA 16214.  

 

                        Bidders' Services:                              Plans and specifications are available for review at McEntire Maintenance, Clarion University;  McGraw-Hill Dodge, 600 Waterfront Drive #200, Pittsburgh, PA 15222-4741; Pittsburgh Builder's Exchange, 1813 North Franklin Street, Pittsburgh, PA 15233; Altoona Builders Exchange, 1927 Union Avenue, Altoona, PA 16601; and Mid-Atlantic BX, 2501 North Front Street, Harrisburg, PA 17110.

 

 

                                                    CONTRACTUAL REQUIREMENTS

 

 

Bid Guaranty:

It has been determined by the University that for this work a bid guaranty is required.  As a bid guaranty, each Proposal must be accompanied by a Certified Check, Bank Cashier's Check or BID Bond.  If a Bid Bond is submitted, it must be in the amount of 5% of the contract bid proposal amount, and it MUST be submitted on the System furnished Bid Bond Form.  FAILURE to submit a bid guaranty; or, if the Bid Bond is used as a Bid Guaranty, failure to submit the completed (all signatures and seals) System-furnished Bid Bond Form may result in the rejection of the Bid Proposal as non-responsive.

 

 

Performance and Payment Bonds:

Performance and Payment Bonds in the amount of the contracts are required for work performed under the contracts awarded for this project.  Bond requirements are contained in Rider F-Contract Bonds of the System's Standard Form of Agreement for Facilities Projects.

 

Nondiscrimination

The State System of Higher Education is an equal employment opportunity agency with special nondiscrimination requirements, as published in the Commonwealth Contract Compliance regulations 22 PA Code Chapter 509 and in the State System of Higher Education Contract Compliance Requirements contained in the bid proposal form.

 

Debarred Contractors:

Contractors currently under suspension or debarment by the Commonwealth, any other state, or the federal government are not eligible for an award of contract for this project.  Additionally, contractors should not contract with or employ subcontractors or individuals that are currently under suspension or debarment by the Commonwealth or the federal government.  A current list of suspended or debarred contractors is available by contacting the Department of General Services, Office of Chief Counsel, North Office Building, Room 603, Harrisburg, PA 17125.

 

Product Substitution:

Any product substitution requests shall be submitted to the design professional a minimum of ten (10) calendar days prior to the date set for receipt of bid proposals.  Those product substitutions that are accepted will be published in an addendum.  After the bid opening, product substitutions will be considered only for those conditions listed in Section 01631-Product Substitutions.

 

MBE\WBE Participation:

The Contractor must demonstrate that he has complied with the State System of Higher Education Draft Regulation Minority Business and Women Business Enterprise (MBE/WBE) in facilities projects, as outlined in the bid proposal form, in the preparation and submission of their bid proposals.

 

All bidders must directly contact certified MBE/WBE subcontractors and/or suppliers to request quotes.  Bidders must solicit MBE/WBE firms in a timely manner to allow sufficient time for a response, in the same manner bidders solicit from other subcontractors and suppliers.  In order

for a solicitation to be considered a qualified proactive solicitation, it must contain the following minimum information:

 

            1.      The solicitation must be written, and on the bidder's business letterhead

            2.      The date of solicitation indicated

            3.      The name and address of MBE\WBE firm solicited

            4.      The project name and number

            5.      A listing of the specific equipment, materials and/or supplies, including appropriate quantities, that the bidder intends to purchase or lease.  The scope of work for any subcontract work should be clearly outlined. 

            6.      Instructions as to where the plans and specifications (if not attached) are available to be reviewed.

 

Information regarding the availability of certified Minority and Women Business Enterprise (MBE/WBE) may be obtained form the Commonwealth of Pennsylvania, Bureau of Contract Administration and Business Development at 717/783-3119 or 412/826-5656.  You may also access the following web page in order to identify MBE/WBE:  http://www.dgsweb.state.pa.us/imaginepa/bcabd/vendor_search.asp  Those minority and women owned businesses certified by the Department of General Services, as listed therein or subsequently certified, will be pre-approved and acceptable to the System as MBE/WBE firms.  Contractors may submit other minority or women owned firms which have been certified by other states or by other duly constituted public bodies.