Pre-Bid Meeting Minutes

Clarion University of Pennsylvania

Project No. CL660 – Still Hall Data Emergency Generator

CJL Engineering #07-408

 

 

Date of Meeting - April 29, 2008

Date of Report  -  April 30, 2008

 

Attendees:

 

Jim Stockman – Clarion University

David Fagan – Clarion University

Ruth Wolfgong – Clarion University

Dinah Bowman – Clarion University

Steve Selker – Clarion University

Ray Smochck – Bronder Tech. Services

Dan Williams – Cox  Kanyuck Electric

Eric Robertson – Cleveland Brothers Caterpiller

Bill Hindman – Fuellgraf Electric

Barry Beitsinger – CJL Engineering

 

A Pre-Bid Meeting was held at the project site at 10:00 a.m. April 29, 2008 to review the project, bid requirements, scope and project schedule.  The following items were discussed.

 

1.         April 29, 2008 was the only opportunity to visit the Data/Computer Room.  The remainder of the site may be reviewed at any time prior to the bid, and must be scheduled with the University prior to site visit two (2) days in advance.

2.         The project schedule was discussed and was noted that all bids must be in the hands of the University no later than 2:00 p.m. on May 13, 2008.  Bids will not be accepted after this time.  Please allow enough time, i.e. bids are being mailed in for delivery by 2:00 p.m. on May 13, 2008.  All bid envelopes shall be noted with the project number CL-660.  All bid forms must be signed by an authorized representative of the company.  The opening will be public and will take place at the McEntire Building.  Bidders are not required to attend the bid opening.

3.         Note that 180 calendar days are allotted for completion of the work starting on receipt of notice to proceed from the University.  Also noted that there will be liquidated damages in the amount of $200.00 for each calendar day before the completion date.

4.         Clarion University reviewed the MBE/WBE requirements for the project.  It was noted that the participation levels are indicated in the notice to the contractors and that the contractors are required to proactively solicit bids and cannot use their own firms to meet the requirements.  Clarion noted that bids may be rejected due to failure to adequately supply the required MBE/WBE information.  Any questions regarding MBE/WBE issues are to be directed to Ruth Wolfgong.

5.         It was noted that prevailing wage rates will apply.  Clarion noted they have a web page at www.clarion.edu (under Administration heading) to provide current information on this and other University construction projects.

 

6.         It was noted that any request for substitutions must be made through the Contractor and no later than five (5) days before the bid date.

 

7.         The primary contact for the University will be David Fagan and Barry Beitsinger for the professional at CJL Engineering.  Questions concerning contract administration may be addressed directly to Ruth Wolfgong or Clarion University.

 

8.         The scope of work was reviewed by CJL Engineering and site conditions were reviewed during the walk through of the site.

 

9.         See attached attendee information for phone numbers and e-mail addresses. 

 

The above are the professional’s understanding of items discussed at the pre-bid meeting.  Any questions or clarifications to the above shall be directed to the professional within seven days of this meeting.  Otherwise the above shall be considered correct in all respects.

 

 

 

 

Addendum No. 1    Issue Date April 30, 2008

 

 

Project No. CL660

Project Name: Still Hall Data Emergency Generator

Bids Due:  2:00 p.m., May 13, 2008

 

 

Addendum No. 1

 

 

To:        Prospective Bidders

 

This addendum forms part of the contract documents and modifies the original contract documents dated March 14, 2008  Please acknowledge receipt of this addendum in space provided on the Bid Proposal Form.

 

The addendum consists of one (1) page and covers modifications to technical specification.

 

 

Table of Contents:

 

1.         Division 16 – Electrical Systems;  the Section 16510 “Lighting Fixtures” shall be eliminated.  Section does not exist.

 

2.         Appendix 9; page 1 or 3 contract numbers/cost range and MBE/WBE read participation levels shall read CL.660.4 instead of CL 667.4.

 

 

Drawings

 

1.         Drawing E-00 lower sheet, Drawing Index, site plan drawing number shall be changed to   SE-1, not E-4 as indicated.

 

 

 

 

End of Addendum #1