Exchange Outlook 2011

Mac Outlook 2011

 How to configure for Exchange

  • Open Outlook
  • Click on Tools, Accounts

Outlook2011

  • Complete the following fields:
    • Account Description: ["Claron E-Mail"]
    • Full Name: [First and last name]
    • E-Mail Address: [username@clarion.edu]
    • Method: **Should be set to "User name and Password"
    • Enter 'User Name' and 'Password'
  • Close Window

 Contacts:

  • How to import local contacts (contacts in your e-mail client) into Exchange
  • How to import iClarion Portal contacts

E-Mails:

  • How to send/receive e-mails
    • To send an email message in Entourage:
    • From the toolbar, click "Mail" button
    • On the toolbar, click "New" button
      (The address portion of the message appears)
    • In the 'To' text box, type the email address of the person you are sending the message to

HINTS:
If you are sending messages to multiple people, use a comma ( , )
to separate the email addresses. Pressing [tab] after you have entered
an email address in the To text box, will allow you to toggle between the
Cc and Bcc text boxes.
If you decide to remove a recipients email address, select the email
address that you wish to remove and click Remove button.

    • Press [return] (The Message window appears)
    • In the Subject text box, type an appropriate subject line
    • Press [tab]
      (The insertion point appears in the body of the message)
    • In the body of the message, type the appropriate text
    • When you have finished typing, click "Send" button
      (The message is sent)
  • To receive new mail in Entourage:  Entourage automatically checks for new mail every 10 minutes by default.

 Calendar Features:

  • How to access the calendar
    • Open Entourage 2004 or Entourage 2008.
    • Click the 'Calendar' icon on the left, top of the window,or click 'Calendar' in the folder list on the left.
    • Select your Exchange calendar from the area on the left side of the window.
    • Your Exchange calendar may be named Calendar [Your Name] - not Calendar [On My Computer].
    • Your calendar is displayed.
  • How to create an appointment:
    • Open Entourage (2004/2008)
    • Click 'Calendar' in the upper left corner of the window within the calendar, click the "New" button, or click File > New > Calendar Event 
    • In the Subject box, type a short description of the event 
    • In the Location box, type the location of the appointment or you may leave this box empty 
    • Select start and end times 
    • In the large, white box, you may add notes or details, or you may leave this box empty 
    • Click 'Save' to add this appointment to your calendar.

** Here are some helpful tips **

    • To make it private in Entourage 2004, open an event and click Options > Private
    • To make it private in Entourage 2008, open an event and click Event > Private
    • Click the Invite button to convert the event into a meeting.
    • Click All-day event to flag the entire day. For example, add "First Day of Classes" and make it an All-day event.
    • Double-click on your calendar to create an event for that date and time.
  • How to set calendar permissions - The following section provides instructions for granting other users access to your Calendar and set permissions.
    • From the Navigation pane, click Mail button
    • Press [control] and click the Calendar folder ยป select Sharing

    •  

      (The Folder Properties: Calendar dialog box appears)
    • Select the Permissions tab

    •  

      Click ADD USER...

      (The Select User dialog box appears)

    •  

      In the text box, type the user name or list name with which you would like to share your Calendar
    • Click FIND

    •  

      From the scroll box, select the name(s) of users with which you would like to share your Calendar
    • Click OK

      (The name appears in the Folder Properties: Calendar dialog box)
    • OPTIONAL: To add additional users, repeat steps 4-8

    •  

      Under Name, select the name or group you have just added
    • From the Permission Level pull-down list, select the appropriate choice

      NOTE: Based on your selection, the default permissions for that level appear checked
    • Select or deselect the specific permissions given for that level as appropriate

    •  

      If you added more than one group or individual, assign their permission level by repeating steps 10-12
    • Click OK

  • How to create an appointment
  • How to import iClarion Portal Calendars
Last Updated 6/12/18