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Reserve Policy


Clarion University Libraries Reserve Policy

Library reserves provide faculty with an opportunity to make supplementary course materials available to students. The Libraries offer both traditional in-library and electronic reserve options. Faculty members are encouraged to use E-Reserve services (when possible) using the E-Reserve Guidelines.

E-Reserves provide convenient access to reserve materials regardless of user location or time of day. For books, as well as some types of media, traditional course reserves may be the most appropriate option.

Clarion University Libraries use the Fair Use Doctrine (17 USCS § 107/108 of the U.S. Copyright Law) as the guiding principle for library reserves copyright compliance. The Libraries will evaluate requests for additions to the reserves system in terms of compliance with fair use. In the event that compliance is unclear, it may be necessary to acquire copyright permission prior to adding materials to the reserve file. 

Placing Materials On Reserve

Traditional Reserves

Complete a Library Reserves Request form for each item and include it with the material to be placed on reserve. You will be asked to include complete bibliographic information as well as copyright information for each request.


Please keep in mind that for E-Reserves, the quality of the scanned copy will depend largely upon the quality of the original document. Please provide clean, legible photocopies.

Digital copies may be forwarded as e-mail attachments or submitted on CD, DVD, or USB media. Links to e-books and database articles licensed by the University can also be added to E-Reserve lists in compliance with vendor licensing agreements.

In compliance with copyright guidelines, E-Reserves are password-protected and access is available only to students in the class for which the materials have been placed on reserve. Reserve staff will provide the faculty member with a password to share only with members of the designated class.

Please submit reserve materials at least two weeks before your class needs access to the resources to ensure availability.

Semester End Process

At the end of each semester, all photocopied materials are removed from reserve, library materials are returned to the collection, and personal copies are returned to the professor.

E-Reserve materials are deactivated at the end of the semester, but may remain on the server for future use for up to two years. It may be necessary to obtain copyright permission before materials can be reactivated for another semester. 

Materials That May Be Placed On Reserve

•  Circulating copies of materials owned by the library (books, DVDs, videos).

•  Photocopies of journal articles, book chapters, essays, and graphs provided that...

...the photocopied portion constitutes a small part of the overall work. (Generally this is interpreted as one book chapter or essay, and no more than one article per journal issue.)

...a copy of the title page and page displaying copyright information is included with each photocopy.

...copyright permission has been received for materials placed on reserve in previous semesters. Photocopies used more than one semester require copyright permission. The Library will assist with securing permissions; however, it may be necessary to remove materials from reserve if the cost of permission is prohibitive.

•  Digital materials and links to database articles licensed by the University in compliance with publishers' licensing agreements.

•  Personal copies of books and media* supplied by the faculty member that satisfy copyright guidelines.

•  Lecture notes or assignments supplied by the faculty member. (Note: Work completed by students must meet both copyright and privacy guidelines. Submitted materials must not include the student’s name. A release statement signed by the student must accompany the materials.)

•  Public Domain works (works created before 1923 or published without a copyright notice for 1923-1977).

*The library cannot assume responsibility
for loss or damage to personal materials placed on reserve.

Materials Generally Not Appropriate for Reserve

·         Bound volumes of periodicals

·         Reference collection materials

·         Books or media obtained via Interlibrary Loan

·         Course packs

·         Consumables (workbooks, standardized tests, etc.)  


Last Updated: October, 2010
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