Student Resources

Registrar's Office - Student Resources

Registrar's Office Student Newsletters

October 2011
November 2010
March 2010
December 2009
September 2009

Academic Renewal

The academic renewal policy permits undergraduate students who return to Clarion University after a minimum four-year absence the one-time option of having D and E coursework excluded from their quality point average (QPA) calculation.  Students enrolled in a bachelor's degree program may have up to 18 semester hours excluded from their QPA calculation.  Students enrolled in an associate's degree program may have up to 9 semester hours excluded from their QPA calculation.  These semester hours must have been completed at Clarion University prior to readmission.  The courses, grades, and probationary actions will remain on the transcript with an appropriate notation of academic renewal approved.

Students must successfully complete a minimum of 30 hours before receiving a baccalaureate degree.  Students must successfully complete a minimum of 15 hours before receiving an associate degree.  Students may complete a Request for Academic Renewal form upon completion of 12 semester hours after readmission with a minimum semester QPA of 2.00.

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Add a Class

All changes to your student schedule must be processed during the add/drop period.  You can check the availability of classes using MyClarion Student Center.

• Login to MyClarion
• Next, click the Student Center link.
• Click the Enroll link.
• Choose the class you wish to add, either by entering the class number or choosing a search option.
• Click Select Class next to the class section you wish to add.
• Click Next.
• Repeat steps 4 through 6 for all the classes you wish to enroll in.
• When you are happy with the contents of your shopping cart, click Proceed to Step 2 of 3.
• Click Finish Enrolling to attempt to enroll in each of the classes.
• The View Results page displays the results of the enrollment. From this page, you can view any errors, add other classes, and view your schedule.

 Drop a Class

• Login to MyClarion
• Next, click the Student Center link.
• Click the Enroll link.
• Click the Drop tab.
• Select the class or classes to drop and click Drop Selected Classes.
• Click Finish Dropping.
• The View Results page confirms the drop.

 Swap a Class

• Login to MyClarion
• Next, click the Student Center link.
• Click the Enroll link.
• Click the Swap tab.
• Choose the class you wish to drop.
• Choose the class to add by searching for it, selecting it from the Enrollment Shopping Cart or entering the class number.
• Verify the swapping information and click Finish Swapping to complete the swap.
• The View Results page confirms the swap.

It is your responsibility to verify the accuracy of your schedule.

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Cancellation of Classes

If you have a schedule and do not plan to attend, a University Withdrawal Form must be completed and in the Office of the Registrar by the end of the first day of classes for a full refund.

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Change of Status

The Change of Status form can be used to change your major, add additional majors, minors or concentrations, or to request a different academic advisor.  Undergraduates ONLY -Graduate Students must apply through the Graduate Office

The form is now available as a .pdf fill-in form under the “forms” section of the Registrar’s Webpage. Students will fill-in this form, print, sign, and submit the form to their Department for approval.  The “Change of Status Form” will no longer be routed to the Dean’s Office, unless your major is undecided.  Venango students will submit the form to the Administrative Office at 200 Frame Hall.  Venango Nursing students will submit the form to 218 Montgomery Hall.  WPHSON students will return the form to the Pittsburgh Nursing Office. 

For each departmental change you must submit a separate form.  Students should consult with an advisor or department chairperson before changing their major.  Students changing to or from teacher preparation programs within the College of Education and Human Services should see the departments for program changes.  If you are unsure of where to turn in the form, please check the academic department page. 

*For Liberal Studies Majors with concentrations, refer to the table below as to where the form will need turned in.

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Clarion ID

All students are assigned a unique 8 digit number that is known as the Clarion ID.   This number will be used on any paper forms or correspondence that requires an ID number.

You can find your Clarion ID number by logging into MyClarion.

• Login to MyClarion
• Click on Student Center
• Under Personal Information, Click the Demographic Data Link
• Your ID is listed at the top of the page

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Class Withdrawals

Students who are unable to complete any courses for which they have scheduled must officially withdraw from the class.  Effective Fall 1999, undergraduate students will be permitted a total of five (5) class withdrawals at Clarion University during their undergraduate career. At the time of implementation each continuing student will have five additional course withdrawals regardless of the number of class withdrawals processed prior to Fall 1999.  Check your degree audit to determine number of class withdrawals processed since Fall 1999.

Follow these procedures to withdraw from a class (if you have less than five):

• Print out the PDF fill-in form from the Registrar's Office forms page OR pick up a Class Withdrawal Form at the Registrar's Office, 122 Carrier Administration or from any department office.
• Complete the form and obtain the signature of your academic advisor.
• Return all copies of the completed form to the Registrar's Office before the last day of class withdrawals. Class withdrawals will not be processed after this date.
• Students attending Venango Campus may initiate and complete class withdrawals at the Administrative Office, Frame Hall.

A grade of W will appear on the student's academic record which carries no quality point bearing.

IMPORTANT NOTES:

If a withdrawal is not made through the Registrar's Office, a failing grade will be recorded for the affected course(s).

Before completing a class withdrawal form, students are advised to check what impact this may have on their financial aid, athletic eligibility, health insurance benefits, degree requirements, veterans benefits, scholarships, or other areas.

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Credit-No-Record

Full-time and part-time students in good academic standing who have earned a minimum of 30 credits (including transfer work) may elect to take one course each semester under Credit/No Record. The option is limited to a total of 6 undergraduate courses or 18 credit hours (excluding cooperative education and internship credits).  Courses in your major or minor field of study may NOT be taken credit-no-record.  Business students are NOT permitted to take any business courses or MATH 131 and 232 for credit-no-record.

Letter grades are not reported for courses taken as credit/no record and therefore the student's semester and cumulative quality point averages are not affected. Credit (CR) is awarded whenever a grade of "C" or better is earned. Credit is not awarded and the course does not appear on the student's grade report or transcript whenever a grade is earned lower than a "C".

The procedures for electing the Credit/No Record Option are as follows:

1. Print out the PDF fill-in form from the Registrar's Office forms page OR pick up a Credit/No Record Form at the Registrar's Office, 122 Carrier or any department office during the period of Credit-No-Record
2. The form must be completed by the student and include the signature of his/her assigned academic advisor.
3. The completed form must then be returned to the Registrar's Office BEFORE the end of the Credit No Record period. 
4. Students attending Venango Campus may initiate and complete the Credit/No Record Option at the Administrative Office, Frame Hall.

**Once the Credit/No Record Option has been elected, it cannot be rescinded under any circumstances.
Credit/No Record is not available to graduate students or student teachers.

IMPORTANT NOTE: Before completing a Credit/No Record form, students are advised to check what impact this may have on their financial aid, athletic eligibility, health insurance benefits, degree requirements, veterans benefits, scholarships, or other areas.

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Grades

Grades are available to students on the web via MyClarion one week after the semester ends. 

To access your grades:

• Login to MyClarion.
• Next, click the Student Center link.
• Choose Grades from the Other Academic drop-down list and click the Go icon.
• To view a different term, click the Change Term button.

Grading System Definitions

Questions relative to the accuracy of the final grade report must be addressed to the Registrar within 30 calendar days of receipt of grades.  Otherwise the grades will stand as recorded below. I, W, WX, Z, CR and CX grades are not computed in QPA.  The QPA will be recalculated when grades are received to replace incomplete grades (I) or unknown grades (2).

Grade    Significance        Quality Points

*Becomes an "E" after one semester  if not removed

A "Y" in the repeat column indicates the course has been repeated.

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QPA Calculation

The grade point average is calculated by dividing quality points by quality hours.

Quality points - A = 4, B = 3, C = 2, D = 1, E = 0
        multiply by number of credits course is worth

Quality hours - includes all hours attempted at Clarion for grade
        (no transfer hours and no credit/no record)

Earned Hours - any hours earned with a grade of "D" or above
        (Including transfer hours and credit /no record)

Earned hours and quality hours are equal unless:

• a student has "E"s against his record - "E"s are not added into earned hours - they are added to quality hours  because they must be used to figure QPA.
• a student has transfer hours or credit/no record - these are included in earned hours - but are not included in quality hours because they do not figure into QPA.

Example of how to calculate your QPA:

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Readmitting to the University

Students who wish to return to the University after an absence of one or more terms may apply for readmission through the Registrar's Office provided they meet the following criteria:

• they have already completed the admission requirements and been accepted
• there are no academic or financial holds on their record
• they have not been on academic suspension two or more times
• they are applying for readmission into an academic program at the same career level
  (note: some academic programs may have additional readmission requirements)
• they have already completed the admission requirements and been accepted
• there are no academic or financial holds on their record
• they have not been on academic suspension two or more times

To initiate the readmission process, students should either fax or mail the Readmission Form or call:

Registrar's Office       
Clarion University of PA
122 Carrier Administration
840 Wood Street
Clarion, PA 16214-1232
Phone (814) 393-2229
Fax (814) 393-2039

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INSTRUCTIONS FOR PRINTING YOUR CLASS SCHEDULE

• Login to MyClarion
  
• Next, click the Student Center link.
• This week's schedule appears in the Academics section of the Student Center. To see a calendar view, click the Weekly Schedule link.
• To view a printer friendly version, click the Printer Friendly Page link.
• To see a list view, choose Class Schedule from the Other Academic drop-down list and click the Go icon.
• The class schedule displays in list format. Click a section number to view details about that class.

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