Students

Registrar's Office - Student Resources

Academic Renewal

The academic renewal policy permits undergraduate students who return to Clarion University after a minimum four-year absence the one-time option of having D and E coursework excluded from their quality point average (QPA) calculation.  Students enrolled in a bachelor's degree program may have up to 18 semester hours excluded from their QPA calculation.  Students enrolled in an associate's degree program may have up to 9 semester hours excluded from their QPA calculation.  These semester hours must have been completed at Clarion University prior to readmission.  The courses, grades, and probationary actions will remain on the transcript with an appropriate notation of academic renewal approved.

Students must successfully complete a minimum of 30 hours before receiving a baccalaureate degree.  Students must successfully complete a minimum of 15 hours before receiving an associate degree.  Students may complete a Request for Academic Renewal form upon completion of 12 semester hours after readmission with a minimum semester QPA of 2.00.

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Add/Drop

All changes to your student schedule must be processed during the add/drop period.  You can check the availability of classes using Web for Students.

• Log into the iClarion portal.
• (Your user name begins with s_, followed by your first name initial, middle name initial {if available}, and your last name up to a total of 12 characters. If you have not already changed your password, it is a 13-digit number consisting of your student ID {9-digits} and your month and date of birth {4-digits}. An example of your password would be "123456789mmdd")
• Click "School Services"
• Click "Web for Students"
• Click "Student & Financial Aid"
• On the blue navigation bar, highlight "Registration and Schedule"
• Select Drop/Add Classes
• Select the correct semester
• Enter the call number for the course(s) to be added or dropped

It is your responsibility to verify the accuracy of your schedule.

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Cancellation of Classes

If you have a schedule and do not plan to attend, a cancellation form must be completed and in the Office of the Registrar by the end of the first day of classes for a full refund.

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Change of Status

The Change of Status form can be used to change your major, add additional majors, minors or concentrations, or to request a different academic advisor.

Change of status forms are available in the Registrar's Office and in each Dean's Office.  Students should complete the form and submit it to the dean's office of the new major or minor.

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Class Withdrawals

Students who are unable to complete any courses for which they have scheduled must officially withdraw from the class.  Effective Fall 1999, undergraduate students will be permitted a total of five (5) class withdrawals at Clarion University during their undergraduate career. At the time of implementation each continuing student will have five additional course withdrawals regardless of the number of class withdrawals processed prior to Fall 1999.  Check your degree audit to determine number of class withdrawals processed since Fall 1999.

Follow these procedures to withdraw from a class (if you have less than five):

• Pick up a Class Withdrawal Form at the Registrar's Office, 122 Carrier Administration or from any department office.
• Complete the form and obtain the signature of your academic advisor.
• Return all copies of the completed form to the Registrar's Office before the last day of class withdrawals. Class withdrawals will not be processed after this date.
• Students attending Venango Campus may initiate and complete class withdrawals at the Administrative Office, Frame Hall.

A grade of W will appear on the student's academic record which carries no quality point bearing.

IMPORTANT NOTES:

If a withdrawal is not made through the Registrar's Office, a failing grade will be recorded for the affected course(s).

Before completing a class withdrawal form, students are advised to check what impact this may have on their financial aid, athletic eligibility, health insurance benefits, degree requirements, veterans benefits, scholarships, or other areas.

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Credit-No-Record

Full-time and part-time students in good academic standing who have earned a minimum of 30 credits (including transfer work) may elect to take one course each semester under Credit/No Record. The option is limited to a total of 6 undergraduate courses or 18 credit hours (excluding cooperative education and internship credits) which are not requirements in the student's major (or minor).

Letter grades are not reported for courses taken as credit/no record and therefore the student's semester and cumulative quality point averages are not affected. Credit (CR) is awarded whenever a grade of "C" or better is earned. Credit is not awarded and the course does not appear on the student's grade report or transcript whenever a grade is earned lower than a "C".

The procedures for electing the Credit/No Record Option are as follows:

1. A Credit/No Record Form may be picked up at the Registrar's Office, 122 Carrier or any department office during the period of Credit-No-Record
2. The form must be completed by the student and include the signature of his/her assigned academic advisor.
3. The completed form must then be returned to the Registrar's Office BEFORE the end of the Credit No Record period. 
4. Students attending Venango Campus may initiate and complete the Credit/No Record Option at the Administrative Office, Frame Hall.

**Once the Credit/No Record Option has been elected, it cannot be rescinded under any circumstances.
Credit/No Record is not available to graduate students or student teachers.

IMPORTANT NOTE: Before completing a Credit/No Record form, students are advised to check what impact this may have on their financial aid, athletic eligibility, health insurance benefits, degree requirements, veterans benefits, scholarships, or other areas.

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Grades

Grades are available to students on the web via the iClarion portal one week after the semester ends. 

Printed grade reports are mailed upon request.  For freshmen students that are at risk for maintaining good academic standing, a printed grade report will automatically be sent to the student's home address.   The "Request a Printed Grade Report" link is located under the Student Records heading on the blue navigation bar. This option is ONLY available for students who are enrolled at Clarion in the current term and should ONLY be requested if you have extenuating circumstances which require a paper copy of your semester grades.

You may also print a copy of your semester grades from the web on your iClarion portal. If you miss the grade report mailing deadline, but find yourself in need of an official paper copy of your grades, please follow the appropriate procedures to request a transcript from the Registrar's Office.

To access your grades:

•   Log into the iClarion portal
•   Click on School Services
•   Click on Web for Students
•   Click on Student & Financial Aid
•   Highlight Student Records
•   Select grades
•   Select the term
•   Click submit

Grading System Definitions

Questions relative to the accuracy of the final grade report must be addressed to the Registrar within 30 calendar days of receipt of grades.  Otherwise the grades will stand as recorded below. I, W, WX, Z, CR and CX grades are not computed in QPA.  The QPA will be recalculated when grades are received to replace incomplete grades (I) or unknown grades (2).

Grade    Significance        Quality Points

*Becomes an "E" after one semester  if not removed

A "Y" in the repeat column indicates the course has been repeated.

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QPA Calculation

The grade point average is calculated by dividing quality points by quality hours.

Quality points - A = 4, B = 3, C = 2, D = 1, E = 0
        multiply by number of credits course is worth

Quality hours - includes all hours attempted at Clarion for grade
        (no transfer hours and no credit/no record)

Earned Hours - any hours earned with a grade of "D" or above
        (Including transfer hours and credit /no record)

Earned hours and quality hours are equal unless:

• a student has "E"s against his record - "E"s are not added into earned hours - they are added to quality hours  because they must be used to figure QPA.
• a student has transfer hours or credit/no record - these are included in earned hours - but are not included in quality hours because they do not figure into QPA.

Example of how to calculate your QPA:

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Readmitting to the University

Students who wish to return to the University after an absence of one or more terms may apply for readmission through the Registrar's Office provided they meet the following criteria:

• they have already completed the admission requirements and been accepted
• there are no academic or financial holds on their record
• they have not been on academic suspension two or more times
• they are applying for readmission into an academic program at the same career level
  (note: some academic programs may have additional readmission requirements)
• they have already completed the admission requirements and been accepted
• there are no academic or financial holds on their record
• they have not been on academic suspension two or more times

To initiate the readmission process, students should either fax or mail the Readmission Form or call:

Registrar's Office       
Clarion University of PA
122 Carrier Administration
840 Wood Street
Clarion, PA 16214-1232
Phone (814) 393-2229
Fax (814) 393-2039

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INSTRUCTIONS FOR PRINTING YOUR CLASS SCHEDULE

(Your user name begins with s_ followed by your first name initial, middle name initial {if available}, and your last name up to a total of 12 characters. If you have not already changed your password, it is a 13-digit number consisting of your student ID {9-digits} and your month and day of birth {4-digits}. An example of your password would be “123456789mmdd”).

• Click “ School Services”
• Click “web for students”
• Click “Student & Financial Aid
• On the blue navigation bar under "Registration", click "Student Schedule"
• Select the term you want to print and click "Submit"
• Print your schedule from this page

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University Withdrawals

A university withdrawal is sometimes referred to as a leave of absence, a complete course cancellation, a semester abandonment, etc. At Clarion University, students who are unable to attend or complete the semester for what ever reason be it transferring, an accident, illness, military obligation, employment or some other circumstance are required to notify the Office of the Registrar in writing of their intention to withdraw from all classes.  By following the three steps below, you will insure your complete compliance with the university withdrawal policy.

The effective date of withdrawal will be the date the student notifies the Registrar's Office. This means the effective date of withdrawal will be the date we receive the written intention to withdraw in our office. Refunds will be processed according to the University's published refund schedule.

The deadline for withdrawing from the University is the last day of classes prior to the beginning of finals week. University withdrawals will not be processed retroactively.

Students who leave the University without officially withdrawing through the Registrar's Office will receive failing grades for all classes.

To process a Clarion University Withdrawal, complete the following three steps:

1. Read the Exit Interview Statement For Early Withdrawals. This will explain questions and obligations related to Financial Aid.
2. Complete the Exit Survey.
3. Download the University Withdrawal Form. Print the form, complete it and mail it or fax it to the Registrar's Office. Return address and Fax number are found on  the University Withdrawal Form.

Winter Intersession:

Cancellations:
If you have a schedule and do not plan to attend, you may drop your class by logging into the iClarion portal and using Web for Students to drop the class, or by calling the Registrar's office at 814-393-2229.  This must be completed the first day of classes for a full refund. 

Withdrawals:
The student must notify the instructor of the course and the Registrar's Office via email of their intention to withdraw.  The instructor should forward the last date of attendance to the Registrar's Office for the effective date of withdrawal.

Refunds will be processed according to the University's published refund schedule.

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