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Questions concerning this information should be directed to the Student Accounts Office at 800-672-7171 (menu option 4) or 814-393-2253.
Student Responsibility
The student is responsible for ensuring all Clarion University charges are paid or covered with financial aid by the beginning of each semester. Students with delinquent accounts will not be permitted to register for courses, and academic records (transcripts and diplomas) will be withheld until all charges have been paid. Students must be registered for six or more credits each semester before any federal or state financial aid (Stafford loans, PHEAA, PELL, TEACH, AACG, and SMART grants) can be posted to the student account.
Student Account Information
Students can review fully detailed billing and payment information by signing on to the Clarion University iPortal Web for Students at iclarion.clarion.edu. Questions concerning this information should be directed to the Student Accounts Receivable Office at 800-672-7171, or 814-393-2253 (menu option 4).
A student must know their Clarion ID number in order to discuss their account with the Student Accounts Receivable staff. Students can get their Clarion ID at http://www.clarion.edu/cs/idconv/Clarion-Id-Lookup-Instructions.pdf.
Student account information can not be discussed with anyone other than the student unless the student completes and signs a Release of Information form designating to whom the information can be released. Release of Information forms can be found on the Registrar's Office Web page under the Release of Information tab. The form should be completed, signed, and sent to the Registrar's Office.
Tuition
Tuition is set by the Pennsylvania State System of Higher Education Board of Governors and is subject to change at any time by the board. Tuition information is provided on the Tuition and Fees Schedules.
Fees
Technology, Instructional Support, Health Center, Student Center, Student Activity, Student Support, Recreation Center, Transcript and Graduation Fees are used to support student activities and the operation of university facilities. All fees appearing on the statement of account have been established by the Clarion University Council of Trustees and are payable whether or not the student plans to use these services or facilities. Refer to the Tuition and Fees Schedules for complete fee information.
Students assigned to an internship, student teaching, or similar program outside a 50-mile radius of the Clarion Campus are exempt from the Health Center, Student Center and Recreation Center fees and are only required to pay one-half of the Student Activity fee. The student must notify the Student Accounts Receivable office, at 800-672-7171 (menu option 4) or 814-393-2253, of their exempt status to receive appropriate reduction of their fees.
Semester Fees
A Technology Fee is charged to full-time Pennsylvania and non-Pennsylvania residents to: (1) acquire, install, and maintain up-to-date and emerging technologies for the purpose of enhancing student-learning outcomes; (2) to provide equitable access to technology resources and; (3) to ensure, ultimately, that state system graduates are competitive in the technology-sophisticated workplace.
An Instructional Support Fee in the amount of 10 percent of tuition for Pennsylvania residents is assessed each semester to every student. The revenue from this fee is used to upgrade instructional equipment, improve library holdings, and for other instructional support purposes.
A Health Center Fee in the amount of 3.3 percent of tuition for Pennsylvania residents is charged each semester to every Clarion Campus student. The fee covers the cost of operating and maintaining Keeling Health Center.
A Student Center Fee (for Clarion Campus only) in the amount of 6.6 percent of tuition for Pennsylvania residents is charged each semester to every Clarion Campus student. The fee covers the cost of operating and maintaining the Gemmell Student Complex.
A Student Support Fee (for Venango Campus only) in the amount of 8.4 percent of tuition for Pennsylvania residents is charged each semester to every Venango Campus student. The fee covers the cost of student support services provided at Venango Campus.
A Student Activity Fee is required to be paid by all students.The fee is administered by the Clarion Students' Association, which is a student organization approved by the Council of Trustees. The activity fee covers the cost of athletic, social, musical, theatre, and recreational activities.
A Recreation Center Fee in the amount of 3.6 percent of tuition for Pennsylvania residents is charged each semester to every Clarion Campus student. The fee covers the cost of operating and maintaining the Student Recreation Center.
A Transitions Fee is charged to all new incoming Clarion Campus first-time-in-college (FTIC) students. The fee helps cover the costs of Orientation, Discovery Weekend just prior to the beginning of each semester, Exploration co-curricular activities during the freshman year, and Focus activities during the sophomore year.
Students assigned to an internship, student teaching, or similar program outside a 50-mile radius of the Clarion Campus are exempt from the health center, student center, and recreation center fees and are only required to pay 50 percent of the student activity fee. However, students must notify the Student Accounts Receivable Office of their exempt status in order to receive appropriate reduction of their fees.
Undergraduate Tuition is set by the Board of Governors of the Pennsylvania State System of Higher Education and is subject to change at any time by the board.
A non-refundable Application Fee must accompany each application for admission. A non-refundable Admissions Deposit must be paid upon receipt of notice of approval of application for admission. The fee is deducted from the student's first semester charges.
A Clinical Appraisal Fee is charged for each clinical appraisal conducted by the Speech and Hearing Clinic.
A Graduation Fee is charged to each graduating student. The fee covers the cost of commencement and the printing of diplomas.
Late Payment Fees:
All charges (tuition, fees, room, meal, other) posted to a student account that are not covered by financial aid are due to be paid the first day of the semester. A late payment fee will be charged 30 days after the start of the semester to accounts with unpaid balances in excess of $250. Additional late payment fees will be posted to accounts with unpaid balances in excess of $250 at 60 and 90 days after the start of the semester. To avoid late payment fees, all charges not covered by financial aid should be paid by the start of the semester.
Students may obtain Parking Permits from the Public Safety Department to park their motor vehicles on university property. Venango Campus students must obtain a permit at the Frame Administration Building. The fee for student parking is set annually. Permits are valid from September 1 to August 31 each academic year. New permits are issued at the beginning of each Fall Semester.
A one-time Transcript Fee is assessed to all students during their first semester. The fee entitles the student to free transcripts for life.
A one-time Graduation Fee is charged to each student in the last year of their academic program.
The cost of Books and Supplies depends on the courses in which the student is enrolled. Books and supplies are not billed on the semester invoice. Payment for books and supplies must be made to the University Bookstore at the time of purchase. Fees are subject to change at any time.
Due Date & Late Payment Fees
All charges (tuition, fees, room, board, other) posted to the student account that are not covered by financial aid should be paid by the first day of the semester. A $50 late payment fee will be posted 30 days after the start of the semester to accounts with unpaid balances of $250 or more. Additional $25 late payment fees will be posted to accounts with unpaid balances of $250 or more at 60 and 90 days after the start of the semester. Total maximum late fee is $100 per semester. To avoid late payment fees, all charges not covered by financial aid should be paid by the start of the semester.
Billing Statements
Billing statements showing all university charges are sent to the permanent (home) address approximately 30 days before the start of the semester. Students with unpaid balances are sent a billing statement each month throughout the semester. Monthly statements are not sent to students who have paid their accounts in full. Students who register after the initial billing statements are sent, and during drop/add at the start of the semester, will receive a billing statement approximately 10 days after the start of the semester.
Students can review the status of their account at any time by signing on to the Clarion University iPortal Web for Students at iclarion.clarion.edu.
Payment Options
Payments by check can be mailed in the blue "Lock Box" envelope provided with each statement of account. Students can pay online with VISA, MasterCard, and Discover at the Clarion University iPortal Web for Students at iclarion.clarion.edu. Parents and guests can make online credit/debit card payments on Clarion's Web for Students at www.student.clarion.edu. Clarion students are also offered payment plan options by Tuition Management Systems that allow you to divide tuition and other expenses not covered by financial aid into smaller monthly payments. Information for the Clarion University payment plan can be found on the Web at www.afford.com/clarion, or by calling 800-722-4867 to enroll in a payment plan. Clarion will provide payment plan options for the Summer 2009 sessions and the 2009-2010 academic year starting in May. Information will be posted to this Web page at that time.
Employer-Reimbursed Tuition/Fees
If your employer will reimburse your tuition and fees to you after the semester ends and you wish to defer payment until then, the employer should furnish the Student Accounts Receivable Office with a letter stating which fees or dollar amount will be reimbursed. Please note: If you will be reimbursed tuition only, all supplemental fees must be paid at the time of registration. A $25 deferment fee is charged for this payment arrangement.
University Refund of Tuition & Fees for Class Withdrawal
The following refund policy will be followed starting with the Fall 2009 semester:
A. Refund Policy
1. Required advance deposits credited toward tuition, the tuition related technology fee, Clarion University mandatory student fees and housing shall be non-refundable. Other amounts paid and credited toward the tuition, the tuition related technology fee and Clarion University mandatory student fees shall be refundable in full for students who withdraw prior to the first class day.
2. Students who complete a full withdrawal and students who reduce their credit load during the drop period so as to qualify for billing as part-time students will be eligible for a 100% refund of tuition, the tuition related technology fee and Clarion University mandatory student fees for the reduction of the credit hour load.
3. Students who reduce their credit hour load after the end of the drop period so as to qualify for billing as part-time students shall not be eligible for a refund of the amount paid which exceeds the part-time rate. After the drop period, refunds for the tuition and Clarion University mandatory student fees shall be made only for full semester withdrawal. There will be no refund of the tuition related technology fee after the end of the drop period.
4. Students who complete a full semester withdrawal after the drop period will receive a refund for tuition and Clarion University mandatory student fees based on the following schedule. There will be no refund for the tuition related technology fee after the end of the drop period. There will be no refund for tuition and Clarion University mandatory student fees after week five (25 class days in a typical semester):
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Refund Period |
Refund |
Duration |
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0 - 8.50% |
100% |
Through "Drop Period" |
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8.51 - 12.50% |
80% |
Through Week 2 (10 class days) |
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12.51 - 19.44% |
60% |
Through Week 3 (15 class days) |
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19.45 - 26.39% |
50% |
Through Week 4 (20 class days) |
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26.40 - 33.33% |
40% |
Through Week 5 (25 class days) |
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>33.33% |
0% |
After Week 5 (25 class days) |
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|
||
5. Full-time students who are concurrently enrolled in both the regular session and late-starting sessions or classes will be treated as regular session students for the purposes of this policy. If the student drops a late-starting course after the drop period and prior to the beginning of the course refunds will be issued according to the provisions of items 3 and 4 above.
6. Full refund of tuition, the tuition related technology fee and Clarion University mandatory student fees shall be granted to students of State System universities who are military reservists or members of the National Guard and are ordered to active military service by the President of the United States or the Governor of the Commonwealth of Pennsylvania
7. Refunds for housing – For the 2009/2010 academic year the following refund schedule will be followed for housing:
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Refund Percentage |
Period |
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100% |
Through First Class Day |
|
90% |
Through Week 1 |
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80% |
Through Week 2 |
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70% |
Through Week 3 |
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60% |
Through Week 4 |
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50% 0% |
Through Week 5 After Week 5 |
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|
|
8. Refunds for meals will be based on usage and determined by the Housing Office. All meal refund decisions made by the Housing Office are final.
9. Refunds for Medical Withdrawals – The Vice President for Finance and Administration or his designee has the authority to issue up to a full refund for tuition and Clarion University mandatory student fees for medical reasons. A student must request a refund for medical reasons by contacting the Student Accounts Office and providing a medical excuse signed by a medical doctor stating that the student can not complete the semester for medical reasons. The amount of the refund will be determined at the time of the request. Medical withdrawals refunds will not be granted for requests that are received by the Student Account Office more than 90 days after the end of the semester for which the medical withdrawal is being requested.
Overpayment of Account
Clarion University will issue to students a refund of financial aid or other over-payments received that is in excess of charges posted only after those funds have been received. Overpayments on accounts will be issued to the student in the form of a refund check that will be mailed to the student's permanent address provided on the most recent personal information form that was submitted to the Office of the Registrar or the student can sign up for Direct Deposit and have overpayments deposited directly to his/her bank account. Students can sign up for direct deposit on the Clarion University iPortal Web for Students at iclarion.clarion.edu (see below). Refunds from overpayment to student accounts after crediting PLUS (parent) loans are issued to the parent up to the amount of the PLUS loan unless the parent directs otherwise.
Guide to Direct Deposit
Students can sign up for direct deposit on the Clarion University iPortal Web for Students at iclarion.clarion.edu. It's easy!
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Sign in as you would if checking your e-mail.
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Click on the School Services tab.
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There, you will see the Web for Students Link-Click Here in the middle of the page. Click on it.
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Click on Student & Financial Aid. This link takes you to Web for Students where you can update Personal Info, Review Student Records, Complete Registration, Check Financial Aid, and Examine Your Student Accounts.
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Under Student Accts, click on Direct Deposit Information. Complete the Bank Account Information and click Submit.
Important Information About Academic Progress and Financial Aid
Both federal and state aid regulations require students make satisfactory academic progress toward a degree. When the student fails to make satisfactory academic progress, he or she is not eligible to receive federal and/or state aid (including federal Stafford, PLUS, and Perkins loans) until the credits are made up.
Academic progress means full-time students must successfully complete at least 21 new credits each academic year for federal financial aid purposes, and 24 credits for Pennsylvania state grant purposes. Part-time students must successfully complete all courses for which they enroll. Courses from which the student previously withdrew, dropped after the drop-add period, repeated, or failed do not count toward satisfying academic progress for either full- or part-time students. Students must be registered for six or more credits each semester before any federal or state financial aid (Stafford loans, PHEAA, PELL, TEACH, AACG, and SMART grants) can be posted to the student account.
Federal Title IV Financial Aid Regulations
If a recipient of Title IV funds (Pell grant, SEOG grant, or Stafford loan) withdraws from school after the start of the semester, a portion of the Title IV funds may have to be returned. Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of the Title IV funds that the student was originally scheduled to receive.
If a student withdraws before completing 60 percent of the semester, the percentage of Title IV funds earned is equal to the percentage of the semester completed. The university is required to return the unearned portion.
If a student withdraws after completing 60 percent of the semester, the percentage of Title IV funds earned is 100 percent.
NOTE: The university refund policy for tuition and fees is very different from the Federal Title IV regulations for returning financial aid. For example: If a student withdraws after the end of the university refund period, the student will be charged for 100 percent of his/her tuition and fees. Because the student withdrew before completing 60 percent of the semester, the university is required to return a portion of his/her Title IV funds.
In most cases, the student will owe the university for the Title IV funds returned. If not repaid to the university, the student will not be able to return in future semesters or receive transcripts.
Perkins Loans
Those who have been awarded a Perkins Loan must sign a promissory note at B-16 Carrier Hall or contact the Perkins Loan Office at 814-393-2381 to make other suitable arrangements by the close of registration at the end of the drop/add period.
Stafford and PLUS Loans
Most loan funds are transferred to the university from the lender directly by electronic funds transfer. Loan funds may be credited to a registered student's account up to, but not prior to, ten days before the start of a semester. Loans that have been certified but not received by the University will show as "estimated aid" on the student statement of account (bill). Loan proceeds can be used only for the term for which they were awarded. In those instances when the lender disburses loan proceeds by check, the lender makes Stafford and PLUS (parent) loan checks co-payable to the university and the student or parent and mails them directly to the university. Theses checks must be endorsed by the student or parent before the loan proceeds can be posted to the student account. When loans have caused overpayment to their account, students may receive refunds for the overpayments. Refer to Overpayment of Account above.
Those who's Stafford Loan has been approved by PHEAA/AES or other loan guarantor but not certified by the university may deduct the expected loan proceeds from their bill and remit the balance. (Please refer to the notification from PHEAA/AES or other loan guarantor for the net amount that will be sent to the university.) Please do not call the university to check the status of your loan. When the loan is approved, recipients are sent notification from their state guarantor. To determine the status of a Pennsylvania loan application, you may call the toll-free PHEAA/AES number at 800-692-7392, or contact PHEAA on the Web at www.aessuccess.org. Students must ensure that all necessary paperwork is completed for loan disbursement. The student is responsible for following up until the loan funds are received by the University. Failure to follow up could result in an unpaid account. Students can cancel all or part of their loan by using the Account Access link on www.aessuccess.org.
Loan Procedures
When the Student Accounts Receivable Office receives Stafford loan disbursements, students are notified by e-mail when loans are disbursed to their tuition account. If you do not receive your notification within 30 days of the scheduled disbursement date, please call the Accounts Receivable Office at 814-393-1822. Loan funds will be returned to lenders for students not enrolled at least half time as stipulated in the promissory note.
If your student loan funds are not transmitted to the university by electronic funds transfer (EFT), your notification will direct you to come to B-16 Carrier Hall to endorse (sign) the loan check received from your lender. Loan checks not endorsed by the student within 45 days of receipt must be returned to the lender and possibly cannot be replaced.
Important: If you are a first-time borrower, you will be required to complete a Loan Entrance Interview form when your loan funds are disbursed to us (if you did not already complete the form when you attended orientation or if you did not attend orientation). Students can complete this form on www.aesuccess.org. If you are sent the entrance interview form, please complete and return it to Accounts Receivable or the Office of Financial Aid whether or not you feel you have already completed it. Loan funds cannot be credited to your student account or a refund issued unless this form is on file.
Venango Campus students are normally able to sign loan checks and receive refunds by mail. Federal Regulations allow the university up to 14 days to process loan funds and refund any overpayment to students. Due to the tremendous volume of loan funds, it is not possible for the university to process these refunds any sooner.
Loan Refunds
PLEASE DO NOT EXPECT TO RECEIVE AN EARLIER REFUND. Refunds from overpayment to student accounts after crediting PLUS (parent) loans are issued to the parent up to the amount of the PLUS loan unless the parent directs otherwise. PLUS loan refunds are not processed until after the first week of class when the courses drop/add period has ended.
It is the policy of Clarion University of Pennsylvania that there shall be equal opportunity in all of its educational programs, services, and benefits, and there shall be no discrimination with regard to a student's or prospective student's race, color, religion, sex, national origin, disability, age, sexual orientation/ affection, veteran status or any other factors that are protected under local, state, and federal laws. Direct equal opportunity inquiries to Assistant to the President for Social Equity, 207 Carrier Administration Building, Clarion, PA 16214-1232, 814-393-2109.
