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PDF Basics

Downloading

Copy/Paste

 Links in PDFs

Printing

Navigating

Magnifying

 Searching

More Help


PDF (Portable Document Format)

Documents can be opened and viewed by anyone using free Adobe Reader software.  PDF files look exactly like the original documents, regardless of the operating system, software, and fonts used to create the original. Download Adobe Reader at http://www.adobe.com/products/acrobat/readstep2.html for your personal computer. 

** If you have a university owned computer Adobe Reader should already be installed.  If you have trouble opening a PDF file for some reason please contact the helpdesk for assistance at helpdesk@clarion.edu or x2640.  Additionally, Mac OS X users can open PDF files using Macs built in PDF viewer.

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Navigating PDFs

There are navigation buttons available at the bottom of the Adobe Reader window.  Use these buttons to advance forward or backward through the document one page at a time, go to the first or last page of the document, or retrace your viewing path.  Type a page number into the page number window to go to that page.

The vertical scroll bar on the right side of the Adobe Reader window may also be used to scroll through a document.

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Magnifying

The Zoom tool may be used to magnify the document.  To access the Zoom tool, click on the magnifying tool icon in the Toolbar, click on the area of the page in the document pane that you want to magnify.  Another option is to click on Zoom In or Zoom Out tools. To access the Zoom In  or Zoom Out tools, click on the + (plus) or - (minus) icons in the Toolbar area. 

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Links in PDFs

Place the pointer over the desired link and click.  Clicking a link in a PDF document is like clicking a link on a Web site.  The link may take you to another location in the document, to another document, or to a Web site.

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Searching

Search for words or phrases in PDF documents using the Search (binocular) icon. Type in the word or phrase that you want to search and click on the search button.

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Copy/Paste

**Note: These copy instructions are for Adobe 7. If you need an upgrade to this version on a university PC, please contact the Help Desk. Home users, please see Download section above.

There are several options to select text from a PDF file and copy and paste it into another document.  Following are the steps to copy and past from one document to another.

  • From the adobe reader tool bar, select the Select Tool
  • Click and drag to highlight the desired text
  • Right click and choose one of three options
    •  Copy to Clipboard (use this option if you are just copying a block of text such as a paragraph)
    •  Copy As Table (use this option if the you are copying document information that is in table or column format)
    •  Open Table in Spreadsheet (use this option to automatically open your selection in an Excel spreadsheet format)
  • If you selected Copy to Clipboard or Copy As Table, open the desired document that you want to paste into, right click and select Paste

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Printing PDFs

In the Adobe toolbar are, click on the Printer icon.  Select options for printer, number of copies, pages to print, etc.  From this dialog box, you can specify printing of all pages, a range of pages, or the current page displayed in the Adobe Reader document pane.

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Creating PDFs

If you wish to create a PDF from a document for example, you will need to have the necessary Adobe
software (i.e. Adobe Acrobat 8).  For university owned computers you can contact the Help Desk at helpdesk@clarion.edu or x 2640 for details.  For personally owned computers you can find information at Adobe's website: http://www.adobe.com/products/acrobat/matrix.html on product comparison and function.

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More Help

For more help working with PDFs, launch Adobe Reader and click on Help, located on the menu bar at the top of the Adobe Reader window.

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Still Have Questions?

Please contact the Computing Services Help Desk at helpdesk@clarion.edu or 814-393-2640.

 

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