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Office 2010

What's New in Office 2010

With the release of "Office 2010", Microsoft introduced a variety of changes to the user interface and functionality the office suite products (Word, Excel, PowerPoint, Outlook). Highlights of the major changes are detailed below. Information is categorized as follows:

The Ribbon

Document Info

The File Tab

Recent Documents

Print Options

Save & Send

Print Preview


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All of these items, which apply to all programs within the Office Suite, are discussed in more detail below. Additional details about changes within each product (i.e. Word, Excel, etc.) can be found within the product-specific sections of this web site by selecting one from the right of this page.

The Ribbon

Although it was first introduced in Office 2007, the "Ribbon" has been extended to all applications in Office 2010.  This includes Outlook and Publisher, meaning that menus and toolbars are now completely gone from Office.

The File Tab

The File tab replaces the old Office button from Office 2007.  This is where you can go to manage or finalize your Office document.  Commonly-used commands like New, Open, Save, Save As, and Print are now located under this tab.

One big change from Office 2007 is that when clicked, the File tab covers your entire document and allows you to work with it more easily.  To get back to working on your document, just click on the tab again to hide it.

Changes to Print Options

In Office 2010, it's now even easier to print a document.  When you choose Print from the File tab, you are now immediately presented with all the print options, including options to select a different printer, print only certain parts of the document, or even print double-sided on a duplex printer.

Quick Tip: To print double-sided in Office 2010, all you have to do is select the option under the Print section of the File tab.  This requires a printer that has duplex capability.

Changes to Print Preview

Office 2010 no longer has a separate Print Preview option.  Instead, you are presented with a preview of your document at the right side of the screen when you select Print.

Document Info

The Info section of the file tab provides some new ways to view and edit the properties of files you are working on.  For example, you can use Permissions to restrict who can edit your file or what can be modified, apply a password to your file, or even mark the file as "final" and set it to read-only.

 

This Info section will also allow you to inspect the document for problems or hidden content, and manage previous versions of the document you are working on.

Document properties, such as number of pages, total editing time, last saved/printed, etc. are available on the right side of the window.

Under the Versions button, there is an option to Recover Unsaved Documents.  This option will allow you to recover documents that you may have been working on when your computer froze or your program crashed unexpectedly.

Recent Documents

You can access a list of the documents and files you most recently opened by going to the Recent section of the File tab.  This window will also show you a list of folders and locations where you have saved files recently so they can be easily accessed again.

Save & Send

The Save & Send section of the File tab can be used to save your document in different formats, such as the older .doc format or as a PDF file, and share them with others.

The Send Using E-mail button, you can quickly attach your file to an e-mail or mail a file link to one or more people.  These options will automatically create a new e-mail message in Outlook and will give you the opportunity to change or add a message before sending.  Please remember that the Send a Link option will only be useful if your document is saved in a shared location that the recipient has access to, such as a public folder on the S: drive.

You can use the Change File Type button to save your document as a .doc file or .rtf file.  This preserves compatibility and will ensure that those with older versions of Microsoft Office (prior to Office 2007) are able to open and view your files.  You can also save your file as a template or web page using this option.

 

Using the Create PDF/XPS Document option, you can save your file as a read-only file that will open in Adobe Reader or Microsoft's XPS Viewer.